Grants and Contracts Manager

TITLE: Grants and Contracts Manager

Pay Type: Salary

FLSA: Exempt

COMPENSATION: $73000 - $90000

REPORTS TO: Director of Grant and Contracts

ORGANIZATION SUMMARY

Housing Forward formally known as Metro Dallas Homeless Alliance (MDHA) is a backbone organization that leads the development of an effective homeless rehousing system. In partnership with 90 public private and nonprofit institutions we make the experience of homelessness in Dallas and Collin Counties rare brief and non-recurring. Housing Forwards team members uphold the Organizational values of Teamwork Equity Servant Leadership and Flexibility.

Housing Forward believes that effective solutions to homelessness are created with communities historically impacted by the systems we are attempting to transform. We strongly encourage applications from people who are representative of the culturally and ethnically diverse communities we work with. This includes people who have lived experience of homelessness.

POSITION SUMMARY:

Under the direction of the Director of Grants and Contracts the Grants and Contracts Manager serves as a team leader overseeing the grant lifecycle and the daytoday grants management of funds received by Federal state and or local governing bodies and for passthrough programs.

ESSENTIAL FUNCTIONS AND RESPONISBLITIES:

Under the supervision of the Director of Grants and Contract the Grants and Contracts Manager will perform the following responsibilities.

1. Provide management and direction for grant processes for passthrough programs including managing procurement budget subcontractor and subrecipient invoice review and reimbursement practices in accordance with grants management best practices.

• Assist with managing grant procurement processes for both pre-award and award activities:

• Post funding opportunity announcements in grant management system

• Assist with application review process including routing application to Internal Review Committee (IRC) for initial screening

• Provide overview of grant management software and grant reimbursement process during partner orientation meetings (during pre-award and award phases)

• Provide notification of award/non-award to applicants.

• Partner with the Finance and the Programs staff to analyze budget requests and negotiations if necessary.

• Review assurances and certifications.

• Coordinate with Finance and Programs staff to create review and distribute subrecipients contracts.

• Create subrecipients profiles in grant management software.

• Manage post-award activities:

• Monitor performance in accordance with the contract.

• Support subrecipients/subcontractors with gathering the correct backup documentation prior to submitting documents to the Finance staff for invoicing/ billing to funders.

• Work with funders and subrecipients/subcontractors to ensure compliance with contract terms policies and procedures and provide any necessary technical assistance.

• Oversee closeout activities after the end of the period of performance to ensure recipients have met all financial and reporting requirements.

• Reviews subrecipient/subcontractor agreements and other relevant compliance documents to ensure:

• Documentation is maintained demonstrating the proper identification selection and designation of subrecipients subcontractors and other vendors

• Agreements contain all appropriate requirements

• Budgets are consistent with proposal requirements; accurate in the calculation of salaries direct and indirect expenses and compliant with established regulations

• Evaluates each subrecipients risk of noncompliance with statutes and terms/conditions of the award implement procedures to assign a level of risk and ensures proper level of monitoring

2. Maintainknowledge of government contracts and foundation grants and respective budgets to assist in compliance with finance and administrative guidelines deadlines and audits.

• Stay abreast of relevant regulations for funded programs including HUD COC CDBG ESG City of Dallas and State funding regulations and requirements.

• To know and stay up to date on OMB Uniform Guidance (2 CFR 200) the HUD HEARTH Act and the Code of Federal Register for the Continuum of Care Program (24 CFR 578).

• Act as the lead subject matter expert in expenditure eligibility determination for funding for homeless and housing.

• Prepare written reports both internal and external regarding individual contracts; groups of similar contracts; contract policy and procedures; problem areas or changes in rules and regulations.

• Manage and oversee the expenditure eligibility determination of expenses that are billed to grants.

• Oversee accounting practices for the expenditure of funds which includes payments for eligibility drawdowns from relevant payment systems and City of Dallas request for payments; monthly and quarterly reconciliations within all Housing Forward grants and subrecipient contract management

• Monitor and ensure the appropriate quarterly spend down for Housing Forwards budget and for all subrecipients budgets. Work in partnership with the Finance staff to gather required documentation for quarterly invoices.

• Participate in audit activities as appropriate

• Perform other duties as required or directed

KNOWLEDGE AND SKILLS:

• Grants and Contract Management Skills: Experience with accounting including financial reporting and billing functions. Understanding of grantbased accounting fund accounting and fiscal grants management of federal and nonfederal funds. Experience managing cost reimbursable contracts budgets invoices and grants. Read interpret and apply laws rules regulations policies and/or procedures

• Task & Time Management: Ability to initiate plan execute monitor and evaluate tasks for multiple grant and contracts; timely management of grant administration lifecycle.

• Action Oriented and Self Directed: Initiative to take steps to solve problems and achieve goals.

• Detailed Oriented: Tendency to be thorough provide needed attention to small important information particularly related to policy and compliance.

• Communication: Communicateinformationandideasclearlyaswellasconciselybothwrittenandoral.

• Commitment to Equity: Ability to align internal operations to advance All Neighbors Coalition racial equity goals.

• Agility: Adaptable to changing circumstances.

REQUIREMENTS:

• Minimum of three (3) years experience with local federal or state homeless housing or community development grants.

• Must have reliable transportation valid state issued drivers license and car insurance. Please note that travel within Dallas and Collin Counties is required.

• Limited requirements must be able to maintain files and lift objects that weigh up to 25 lbs.

WORK SCHEDULE:

• Housing Forward considers normal hours of operation Monday Friday from 8:00am-5:00pm. Some night and weekend meetings might be required to meet the need of partner agencies or to represent Housing Forward at community meetings.

• Employees are able to work both remotely and in the office. Current guidelines state that employees must work at least 3 days per week in the office but this is subject to change. Scheduling should be approved by the supervisor.

COMPENSATION

• The salary for this position is $73000 - $90000.

• Housing Forward has a flexible PTO policy for all full-time employees. The office is officially closed on New Years Day Memorial Day Independence Day Labor Day Thanksgiving Day after Thanksgiving Christmas Eve & Christmas Day. Housing Forward has MLK Jr. Juneteenth and Election Day as Days of Service.

This position is eligible for employer-provided benefits including:

• Employer matched 401k retirement

• Medical/Dental/Vision insurance options available with employer assistance

• Employee Assistance Program

• Employer paid short- and long-term disability insurance.

• Basic life insurance

• Housing Forward will provide a laptop. We will additionally provide the applicant with a phone and/or hot spot if needed.

STATEMENT ON DIVERSITY

Employees of Housing Forward are expected to treat all persons with dignity and respect without regard to race creed color sex religion disability mental illness and/ or addictions (diagnosed or not) age national origin familial status source of income criminal background sexual orientation transgender gender identity or gender expression.

For additional questions about the position please contact Sarah Kahn CEO at