Executive Assistant
Executive Assistant
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Job Description
At Glazers Beer & Beverage we pour our hearts into what we do SELL BEER FOR A LIVING!
At Glazers Beer & Beverage we provide a wide range of competitive benefits:
- Medical dental and vision insurance
- 401k matching
- Roth Post-Tax Retirement Plan
- Life Insurance
- Employer-Paid Disability
- Flexible spending accounts
- Paid time off.
- Tuition reimbursement
- Paid Maternity Leave and Paid Parental Leave
Overview
The Executive Assistant responsibilities will include conducting research preparing statistical reports entering data into our system running reports and handling information requests. The Executive Assistant will also perform clerical duties such as preparing correspondence receiving visitors arranging conference calls scheduling meetings setting up travel arrangements and taking notes at meetings.
Duties and Responsibilities
- Conserves executives time by reading researching and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
- Maintains executives appointment schedule by planning and scheduling meetings conferences teleconferences and travel.
- Welcomes guests and customers by greeting them in person or on the telephone and answering or directing inquiries.
- Prepares reports by collecting and analyzing information.
- Represents the executive by attending meetings in the executives absence and speaking for the executive.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes projects (including assembling work teams collaborating with key stakeholders assigning work travel to branch locations and following up on results.
- Secures information by completing database backups.
- Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
- Ensures operation of equipment by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
- Maintains professional and technical knowledge by attending educational workshops reviewing professional publications establishing personal networks and participating in professional societies.
- Contributes to team effort by accomplishing related results as needed
Minimum Qualifications
- Work experience as an Executive Assistant Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars Power BI Concur etc)
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
Preferred Qualifications
- PA diploma or certification is a plus
- Bi-lingual English/Spanish
Physical Demands
- Physical demands include a considerable amount of time sitting and typing/keyboarding using a computer (e.g. keyboard mouse and monitor) or adding machine
- Physical demands with activity or condition may occasionally include walking bending reaching standing and stooping
- May require occasional lifting/lowering pushing carrying or pulling up to 20lbs
- This does not reflect the full extent of the physical requirements. For further detail please visit SharePoint site under HR resources for a detailed look at the physical requirements
Glazers Beer and Beverage provides equal employment opportunities to applicants and employees without regard to race color religion sex sexual orientation gender identity national origin protected veteran status or disability.
note that job application deadlines will vary by position. The ability to enter and submit an application in UltiPro will not guarantee that the position is still open and that your application will be reviewed and considered. If you have questions regarding a specific job application deadline please email(for internal candidates contact the hiring manager).
Employment Type
Full-Time
