Executive Assistant to Director
Executive Assistant to Director
Posted on :
22-06-2025
Employer Active
1 Vacancy
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Job Description
Job Title: Executive Assistant to Director
Job Summary
The Directors Assistant provides essential administrative and organizational support to the Director ensuring the efficient functioning of the department or organization. This role demands a highly organized individual capable of managing various tasks from overseeing schedules and communications to coordinating projects and handling confidential information. The Assistant acts as a liaison between the Director and other departments clients or stakeholders.
Key Responsibilities
- Calendar and Schedule Management
- Efficiently manage and organize the Directors calendar ensuring all appointments meetings and deadlines are met.
- Coordinate internal and external meetings including booking rooms sending invites and preparing agendas.
- Efficiently manage and organize the Directors calendar ensuring all appointments meetings and deadlines are met.
- Communication Support
- Act as a point of contact for internal and external communications on behalf of the Director.
- Draft proofread and send emails letters and other correspondence as requested by the Director.
- Answer phone calls screen inquiries and redirect them to the appropriate parties when necessary.
- Act as a point of contact for internal and external communications on behalf of the Director.
- Document and File Management
- Maintain and organize the Directors files both physical and digital ensuring quick access to needed documents.
- Prepare reports presentations and other materials for the Directors meetings.
- Maintain and organize the Directors files both physical and digital ensuring quick access to needed documents.
- Travel and Event Coordination
- Arrange travel accommodations including flights hotels and ground transportation for the Director.
- Organize events conferences and business trips including all necessary logistics and documentation.
- Arrange travel accommodations including flights hotels and ground transportation for the Director.
- Public Relations Coordination
- Assist in planning and executing public relation coordination maintaining protocol with Dignitaries Authorities High-Officials of Government/Corporate sector as per instructions/communications received from the Director.
- Assist in planning and executing public relation coordination maintaining protocol with Dignitaries Authorities High-Officials of Government/Corporate sector as per instructions/communications received from the Director.
- Project Coordination
- Assist in planning and executing departmental or organizational projects.
- Track project progress timelines and deliverables providing updates to the Director as needed.
- Assist in planning and executing departmental or organizational projects.
- Confidentiality and Discretion
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Maintain a high level of confidentiality with regard to organizational matters.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Administrative Support
- Provide general administrative support including ordering supplies handling invoices and managing office operations.
- Perform other duties as assigned by the Director to ensure the smooth and efficient functioning of the office.
- Provide general administrative support including ordering supplies handling invoices and managing office operations.
Requirements
- Proven experience as an Executive Assistant Administrative Assistant or similar role.
- Strong organizational and multitasking skills.
- Excellent communication skills both written
Proven experience as an executive assistant or similar administrative role Proficient in MS Office and other office management software Outstanding organizational
Employment Type
Full Time
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