HR Administrator
HR Administrator
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Job Description
The HR team is responsible for the provision of a full range of HR services to the Firm (c. 1200 UK staff) including recruitment and resourcing compensation and benefits performance management employee relations staff wellbeing advice on employment law issues compliance with Law Society/statutory obligations diversity and inclusion and maintenance of e-personnel records.
The job holder will work under the HR Operations team who are responsible for all generalist HR processes and activities and will report into the HR Advisors and Assistant.
Responsibilities
HR Administration
- Provide the HR Operations and Reward teams with administrative support for all generalist HR processes and procedures and help ensure the delivery of a quality service.
- First point of call for all general HR enquiries (annual leave sickness HRIS etc). Manage the central HR inbox responding as appropriate or escalating queries to a relevant colleague within agreed SLAs.
- Manage the day-to-day HR administration and processes including new joiners probations secondments fixed term contracts promotions internal transfers exit interviews leavers flexible working requests family leave and some security clearances.
- To update and maintain the HRIS (Cascade) ensuring employee records are accurate (conducting regular data audits) and update and maintain the HR e-filing system
- Respond to all reference requests pre-employment mortgage immigration etc
- Prepare correspondence meeting and attendance notes
- Prepare and circulate reports on fixed term contracts maternities new joiners and leavers plus other ad-hoc reporting (sickness annual leave migrants etc)
- Organise and deliver bi-weekly induction sessions
- Update the HR intranet pages posting online updates on the e-noticeboard and liaising with the Marketing Team as appropriate
Payroll Reward and Benefits
- Ensure payroll instructions are provided to the payroll team in accordance with payroll deadlines and SLAs
- Assist with processing invoices ordering vouchers and gifts etc
- Respond to general payroll queries regarding payments and processes
Projects
- Support the annual salary and promotion review process assisting with all administration including meeting invites spreadsheets moderation meetings and info packs for partners and managers
- Assist with other cyclical HR projects including practicing certificate renewal Inclusion and Diversity Projects Mental Health/Wellbeing Policy Review etc.
- Support with the preparation of annual audits (e.g. immigration info security etc)
Experience and Knowledge
- Strong academics with excellent literacy and numeracy skills
- Excellent attention to detail with the ability to process large amount of employee data
- Excellent time and organisation management skills including the ability to prioritise workload with conflicting deadlines
- Strong written and verbal communication skills
- A strong level of computer literacy including the ability to use MS Office (specifically Word Excel and Outlook) to produce letters and communication maintain records cross check data between different systems and/or spreadsheets and use Outlook effectively to communicate
- Ability to work closely with colleagues to deliver agreed objectives within timescales or SLAs
- Experience of working in a HR administrative role is desirable but not essential
What We Offer:
- Inclusive & Supportive Environment: Were a firm with real entrepreneurial drive and we dont believe in squashing peoples individuality. Our hybrid working model and open plan workspaces encourage a sense of camaraderie.
- Comprehensive and Flexible Benefits Package: Our offering includes private medical insurance health cash plan dental insurance life assurance critical illness insurance matched pension contributions up to 7% holiday trading plus many more. Visit: Reward & Benefits Fieldfisher for further information.
- Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and on-site parking.
- Training and Development: Well give you bespoke support to develop your career with our people development and IT training teams.
- Social & Community Engagement: Participate in clubs networks inclusive events and charity initiatives.
Inclusion at Fieldfisher:
At Fieldfisher led by the social model of disability we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.
Should you have any accessibility requirements please contact a member of Fieldfishers recruitment team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.
For accessibility information on our Belfast offices visit:Fieldfisher Belfast Hub Accessibility
Recruitment process:
- An online application form (completed by clicking the apply now button) and CV submission.
- 2030-minute introductory call with one of our experienced recruiters.
- The interview process varies depending on the role you apply for. However your recruitment contact will always let you know what to expect from the process so nothing should come as a surprise.
- For hybrid opportunities candidates will be invited to visit our offices and meet the team face-to-face.
- Our average process takes around 2-3 weeks but we will always work around your availability. You will have the chance to speak to our recruitment team at various points during your process but if you have any specific questions before this please contact us at.
Please note that we recruit on a rolling basis meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.
The Firm
Fieldfisher is Times Top 20 Law Firm a highly commended firm in the European Financial Times Innovative Lawyers rankings and is repeatedly nominated for awards in areas including dispute resolution M&A and IP. Many of our lawyers are recognised by legal directories as leading professionals in their areas of specialism and we are top two-ranked in a number of our key practice areas.
Our network spans over 1800 people across 26 international offices in 12 countries.
We operate across our offices in Amsterdam Barcelona Beijing Belfast (2) Berlin Birmingham Bologna Brussels Dublin Dsseldorf Frankfurt Guangzhou Hamburg London Luxembourg Madrid Manchester Milan Munich Paris Rome Shanghai Turin Venice Vienna and Silicon Valley.
Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicants suitability to meet the requirements of the role.
Benefits
Testimonials
It is great being in a firm which gets cross-office working to feel properly part of a national team and to work with colleagues in other specialisms who are unconstrained by geography.
I consider Fieldfisher to be a progressive firm with an understanding of social values. Im pleased that staff is able to have input in the firms direction and purpose as well as help to shape wider society. Im encouraged to perform by being able to develop in a natural way whilst being supported at every step.
Fieldfisher has managed to nurture a really positive and friendly culture. If they have drive and ambition I would encourage anybody looking for a role here to grab the opportunity.
Since joining Fieldfisher in 2016 I have progressed from an entry-level secretarial role to an experienced executive assistant. This was made possible by a supportive and inclusive working environment that allows staff to progress at a pace that is best suited to them which in turn makes for well-rounded home-grown talent.
The firm strikes a great balance between providing the foundations for success and autonomy of your own growth and development. An insight I would give to potential applicants is that Fieldfisher offers the opportunity for a career and a sense of belonging to a community and not just a job.
Documents
Required Experience:
Unclear Seniority
Employment Type
Full-Time
