Graphics Administrative Specialist
Graphics Administrative Specialist
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$ 17 - 18
1 Vacancy
Job Description
Our Graphics plant in Baton Rouge Louisiana is now hiring an Administrative Specialist position to provide clerical/administrative support to office staff and management. This position will handle routine office duties and work closely with the Graphics General Manager to ensure that the office functions efficiently and effectively. This position serves visitors by greeting welcoming and directing appropriately; notifies company personnel of visitor arrival; and maintains security and telecommunications system.
Why Lamar
Lamar Advertising has been named as a Best Company to Work For in U.S. News & World Reports annual ranking.
- Learn more about us on our officialYouTube channel.
- Check reviews and company updates on ourGlassdoor page
What you can expect from us:
- A Monday-Friday 8:00 am - 5:00 pm work schedule with paid holidays
- An hourly pay rate of $17.50 - $18.50 dependent on relevant experience and qualifications
- Comprehensive 2-month training program
- Multiple medical plan options and a health savings account
- Hospital Critical Illness and Accident coverage
- Dental and vision insurance
- Short and long-term disability and paid parental leave
- 120 hours of paid time off (PTO) that increases with tenure
- 12 paid company holidays including Presidents Day and Juneteenth
- Employee Stock purchase plan
- 401(k) plan with company match
- Wellness program incentives such as medical plan premium holidays and HSA contributions
- Ongoing professional development and internal leadership programs to maximize your career potential
- Advancement opportunities
What we are looking for in you:
- Work requires an excellent command of the English language
- Excellent customer service organizational and communication skills
- Experience with multi-line phone systems
- Must be able to work independently and as a team member
- Must be detail-oriented
- Experience with fax machines copiers and scanners
- Strong work ethic someone who takes great pride in professionalism responsibility and is proactive
- Continual attention to detail in composing typing and proofing materials establishing priorities and meeting deadlines
Education and experience:
- High School Diploma or equivalent
- 2 years of computer software use in an office setting
- 1-3 years of past work experience.
A day in the life:
- Answer phone calls and transfer calls to voicemail. Routing the client to the appropriate person that can help them quickly and efficiently
- Greet; log in and out all facility visitors
- Provide administrative support to all departments
- Organize and prioritize large volumes of information
- Sort and distribute all incoming mail. Respond to regularly occurring requests for information
- Expedite incoming packages (UPS FedEX) and incoming freight truck shipments
- Confirm and track all outsourced jobs in LOIS and TOM as well as maintain miss-ship report
- Perform photocopying and filing duties
- Order all supplies (including postage machine) and Federal Express packages
- Maintain Billing Report Daily Rejected for Billing
- Maintain Employee Home/Cell phone list as well as Inter-office extension updates and Birthday list
- Code A/R checks accurately for sending to Corporate
- Any and all other duties asked of the position
- Serve as backup to the Billing Coordinator as needed including but not limited to CAP Transit Outdoor and Lamar Graphics 3D billing.
- Enter Transit Invoices for Billing
- Enter tracking numbers daily into TOM
- Stamp all incoming AP and Vendor Invoices for payment match with packing slips or bills of lading forward as necessary to the Office Manager
- Code A/R checks accurately for sending to Corporate
Physical Demands and Work Environment
- Working in an office environment heavy telephone use sitting standing walking bending kneeling stooping light to moderate typing filing occasional moderate lifting and carrying.
- The majority of the workday is spent on the phone while working at a computer station.
- First impression to customers and staff.
- Must be flexible with other support staff.
- The position reports to the General Manager of Lamar Graphics.
- Occasional overtime is required.
- Must report to work as scheduled and on time.
#GraphicsID
Required Experience:
Unclear Seniority
Employment Type
Full-Time
