Veterans Affairs and Services Administrative Assistant
Veterans Affairs and Services Administrative Assistant
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$ 42100 - 61000
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Penn State Office of Veterans Affairs and Services seeks a teamoriented Administrative Assistant with superb customer service skills and attention to detail to provide administrative support and coordination for the Senior Director of Veterans Affairs and Services and to manage daytoday office operations in the Student Veteran candidate will serve as the first point of contact for the office answering telephones greeting visitors providing information and coordinating with other university units campuses and external entities as appropriate. In addition this position plans manages and executes a wide variety of events and complex special projects in support of the unit mission and Office of Veterans Affairs and Services is a small threeperson unit and the person in this position will hold a great deal of responsibility to ensure the unit mission is person in this position is required to work with minimal supervision and must be able to take the initiative on projects and tasks.
The successful candidate will be responsible for the following:
- Coordinate and arrange meetings
- Plan manage coordinate publicize and execute special events projects conferences and other functions
- Monitor and maintain budgets track expenditures process budget revisions and assist with budget preparation and projections as well as manage gift scholarship and Purchase Card accounts
- Develop design and produce publications in accordance with established University policies/regulations and edit various reports publications speeches and articles
- Design and maintain web pages as well as manage office social media outlets (Facebook X Instagram etc.
- Coordinate office travel arrangements and prepare/submit travel reimbursements in ERS (Employee Reimbursement System)
- Manage the university Military Honor Cord Program and Military Appreciation Events Subcommittee
- Support militaryconnected students and veterans community
- Assist with other duties as assigned
Education and experience:
This position will be filled at the Senior Support level. Minimally requires an Associates Degree plus four years of related experience or an equivalent combination of education and experience. Strong attention to detail and communication skills are required as well as a working knowledge of University business systems such as: SIMBA (System for Integrated Management Budgeting and Accounting) FIT (Financial Information Tool) ERS LionPATH and fleet transportation system with proficiency in Word Press and MS Office including Word Excel Outlook and PowerPoint.
The normal hours of operation for this position will be Monday through Friday 8:00 a.m. 5:00 p.m. with occasional evening or weekend hours to support special events or will be given to individuals that have experience working with or knowledge of military culture military families and/or military background.
Due to the financial and fiduciary responsibilities of this position successful completion of a credit history check will be in addition to standard background checks.
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging in all its forms.We embrace individual uniqueness as well as a culture of belongingthat supports both broad and specific equity initiatives leverages theeducational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of thecommunity thrive. We value belonging as a core strength and anessential element of the universitys teaching research and servicemission.
The salary range for this position including all possible grades is:
$42100.00 $61000.00Salary Structure additional information on Penn States job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity affirmative action employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact.
Employment Type
Full-Time
