Facilities Specialist - ANZ
Facilities Specialist - ANZ
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Job Description
As a Facilities Specialist at SEEK youll be part of a fastpaced and supportive environment where you can make a real difference. Youll work on complex challenges that have a direct impact on peoples lives helping us evolve our business and reach new heights.
The Facilities Specialist (ANZ) is a critical business support role within the Facilities stream of SEEKs Office Experience team. This position oversees the facility operations across all of SEEKs offices in Australia and New Zealand taking responsibility for the planning implementation and optimization of facilities management practices.
The role encompasses management of the daytoday facilities operations through developing and delivering on comprehensive operational plans such as preventative maintenance programs management of service delivery contracts and coordination of thirdparty contractors. As the first responder for complex facilities issues this role serves as the primary liaison between SEEK landlord representatives and service providers in managing both planned and reactive works. To ensure outstanding delivery standards this role must hold strong technical knowledge and is hands on as needed to get the job done.
The Facilities Specialist demonstrates strategic thinking and makes independent decisions as appropriate to drive continuous improvement. Contract management vendor performance optimisation and cost efficiency are key focus areas to ensure SEEK offices maintain exceptional standards and enhance the overall office experience of employees while delivering value for money.
What Youll Do:
- Respond to and manage all daytoday facility related queries and requests raised by SEEK employees
- Manage SEEKs preventative maintenance schedule and all reactive maintenance works liaising with contractors and building management where appropriate to ensure all works are completed within the required time frames
- Work in consultation with the Facilities Manager (APAC) to develop/improve/refresh/evolve and implement effective processes and procedures relating to office service delivery to the business
- Monitor and maintain all safety and emergency procedures across all locations and hold the role of Chief Emergency Warden in SEEKs Melbourne office.
- Provision of cost effective and efficient facility services. In doing so identify opportunities / initiatives to improve productivity and minimise costs over time
- Manage relationships contract compliance and service level agreements with vendors ensuring a high standard of service delivery
The Team
The purpose of the Office Experience (OX) team is to provide office facilities and people support for SEEK as well as ensuring high levels of internal administrative support to SEEK employees.
The OX team is part of the People and Culture function. The OX team consists of three streams 1 Facilities Management 2 Office Services and 3 Data and Insights.
Qualifications :
- Previous experience in a busy facilities/property management role across multiple sites
- Strong understanding of both hard and soft facilities services
- Previous experience using CMMS Building Management System (BMS) and other FM related platforms
- Strong data analytics skills with the ability to customize reporting data to meet the audience needs
- Excellent written and verbal communication skills with the ability to influence and negotiate with internal and external stakeholders.
- Strong time management and attention to detail
- Strong understanding and application of MS Office (Word Excel PowerPoint Outlook) Advanced
- Flexibility and ability to respond to the changing needs of the business
- Ability to build rapport and trust easily
- Understanding of the role connecting people and teams and office environments have on building a strong culture
- Customer focused cando friendly and positive attitude
- Ability to think on your feet and problem solve
- Enthusiastic and motivated
Additional Information :
At SEEK we offer:
- Annual Performance Bonus Plan
- Support of flexible working including a mix of office and work from home days depending on your role.
- Paid and unpaid leave benefits including Personal Flexi Days and Volunteer Days as well as the opportunity to purchase additional leave
- Support for parents with 14 weeks paid primary carers leave and 2 weeks paid leave for partners
- SEEK is committed to operating sustainably certified carbon neutral for its business operations (through Climate Active) purchasing renewable energy for our office and workingfromhome emissions and a target for net zero by 2030.
- Frequent events including sports days annual Christmas party hackathon and trivia
- Free kickstart breakfast every morning and fresh fruit available all day in our offices
- Casual dress every day
At SEEK we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.
We know teams with diverse ideas experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such we welcome applications from people with diverse backgrounds and life experiences especially as they relate to gender sexual identity culture faith disability and life stages. If you have the skills curiosity and an adaptable mindset but dont meet every responsibility or qualification listed in this advertisement please still get in touch with us.
Should you require any specific support or adjustments throughout the recruitment process and beyond please advise us and we will be happy to assist.
For this role only those candidates with the eligible right to work will be considered.
SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
