Genentech Foundation GF Scholars Training Programs Coordinator Administrative AnalystSpecialist Exempt I - Student Enrichment Opportunities Office COSE

Working Title

Genentech Foundation (GF) Scholars Training Programs Coordinator

SF StateUniversity

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race religion color ancestry age disability genetic information gender gender identity gender expression marital status medical condition National origin sex sexual orientation covered veteran status or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who selfdisclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF States policy prohibiting discrimination and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination Harassment and Retaliation Administrator by callingor emailing

San Francisco State is a 100 Smoke/VaporFree Campus. Smoking or Vaping of any tobacco/plantbased substance is not permitted on any University properties.

The person holding this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a designated position in the California State Universitys Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Student Enrichment Opportunities Office

Appointment Type

Temporary.

Position will end on or before oneyear from the start date. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date normally with a twoweek notice period. Continuation of this temporary appointment is contingent upon grant funding.

Time Base

FullTime 1.0 FTE)

Work Schedule

Monday through Friday from 8:00am to 5:00pm

Anticipated Hiring Range

$5431.00 $6034.00 Per Month $65172.00 $72408.00 Annually)

Salary is commensurate with experience.

Position Summary

The SEO Scholars Training Programs Coordinator will support and coordinate student training grants in the Student Enrichment Opportunities (SEO) office at San Francisco State University. The SEO office houses several grants supporting students in training programs aimed to increase diversity of students pursuing research in the sciences. The SEO Scholars Training Programs Coordinator will be responsible for coordinating the Genentech Foundation and NIH grant administration to recipients and the maintenance of the grant internal budgets. Maintenance of student and alumni databases is a core component of the position as is coordination of expenditures and outlays across the program. The SEO Scholars Training Programs Coordinator will work under the supervision of the Program Directors and receive lead work from the SEO Office Administrative Lead while reporting to the CoSE Associate Dean.

This is a temporary grantfunded position which is not eligible to become permanent.

Position Information

Genentech Foundation Student/Mentor (Award Recipient) Centered Activities.

• Act as the primary office contact for all students and mentors supported by the training grants 100 students).
• Oversee the delivery of all aspects of the award to students and their mentors including stipend payment to students conference travel arrangements and supply purchasing.
• Oversee hiring related to student and faculty involvement with the grants.
• Maintain detailed and accurate records of the individuals supported by the grants.
• Maintain and regularly (twice a year) update the tracking data for them 300 past student participants.
• Represent the SEO by contacting Foundations at companies identified by the program Director to arrange meetings to discuss potential donations to support student scholarships.

Fiscal Management of Genentech Foundation Grants.

• Maintain detailed internal budget of $11.7M to insure timely and accurate postings as well as monitor tuition charges each semester to identify funds available for tuition scholarships.
• Allocate and encumber expenses and track charges via the University accounting system.
• Provide regular budget updates to Program Director.

General SEO Office support.

• Contribute to the overall SEO Office administration and culture by providing backup to other staff members when needed participating in weekly meetings and engaging in SEO outreach activities inperson and/or via social media.

Grant submission support.

• Provide progress compliance and outcome reports to assist Program Director in grant submission.
• Coordinate administrative efforts and communications with funders and stakeholders.

Other duties as assigned.

Minimum Qualifications

• Independent performance of varied or specialized administrative and analytical duties and/or service as a program administrator. Work is reviewed against goals and involves independently planning and performing research and participating in the development alteration implementation and evaluation of the organizational units and/or programs policies and procedures.
• Contribution to the completion of broader and more complex organizational or program projects and goals. Often provides project leadership or represents the work unit on key projects within and outside the organization.
• Accountable for own work results which are reviewed for soundness of judgement.
• Considerable judgement and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised. Policies and practices referenced for guidance.
• Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and the best courses of action.
• Ingenuity in determining methods to achieve programmatic goals and develop and implement program policies required.
• Work requires coordination with individuals at all levels within the organization. As needed acts as a representative to outside entities.
• As required daytoday program or work unit operations are overseen and lead work direction to administrative staff including accountability for results is provided.
• Working knowledge of and ability to apply standard theories principles practices and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies procedures and outside regulations pertaining to the applicable program and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan organize coordinate and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research development and evaluation of policies and programs including skill in the collection evaluation and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret organize and present information and ideas in written or presentation form.
• Ability to train others on new skills and procedures and provide lead work direction.

Preferred Qualifications

Working knowledge of administrative principles and techniques and skill in their application. General knowledge of principles of organization administration and management. Ability to prioritize tasks engage in short and longterm planning and handle a variety of demands simultaneously. Ability to speak and write effectively. Ability to establish and maintain cooperative working relationships with a variety of academic and community resources. Experience in higher education academic and/or administrative office settings.

The candidate should have experience working with culturally diverse populations at many levels and be motivated to support the educational experience of our award recipients. The candidate should have experience working independently and as part of a team. The candidate should have strong organizational skills and excellent oral and written communication skills. Experience working with administrative educational and/or fiscal programs is preferred as is experience in management of complex budgets.

PreEmployment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Lifes Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues students and the customers we serve.

We offer a competitive compensation package that includes Medical Dental Vision Pension 401k Healthcare Savings Account Life Insurance Disability Insurance Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program all geared towards the Universitys commitment to attract motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified oncampus applicants currently in bargaining units 2 5 7 and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this CSU prohibits hiring employees to perform CSUrelated work outside of California with very limited exception. While this position may be eligible for occasional telework all work is expected to be performed in the state of California and this position is assigned to oncampus operations.

CSU strongly encourages faculty staff and students who are accessing campus facilities to be immunized against COVID19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at and questions may be sent to

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m. and can be reached at.

Please note that this position position requirements application deadline and/or any other component of this position is subject to change or cancellation at any time.