Administrative Assistant
Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Administrative Assistant (Part-Time)
Location: Birmingham AL
Work Schedule: 20 30 hours/week
We are seeking a proactive and detail-oriented Administrative Assistant to support the Strategic Initiatives & Events team. This role involves managing a variety of administrative and logistical functions including scheduling travel arrangements event support and day-to-day office coordination. The ideal candidate is a self-starter capable of operating independently managing multiple priorities and contributing to a fast-paced and collaborative team environment.
Key Responsibilities:-
Provide administrative support to a team of five including:
-
Processing expense reports and timekeeping entries.
-
Scheduling and coordinating internal and external meetings.
-
-
Make travel arrangements and prepare related documentation as needed.
-
Order stock and maintain breakroom conference room and office supplies.
-
Sort and distribute mail to team members on a regular basis.
-
Assist in the planning and execution of internal and external events:
-
Provide logistical and operational support.
-
Organize promotional materials (e.g. moving/sorting boxes using step ladders).
-
-
Learn and support the use of the event registration system:
-
Create basic event websites.
-
Monitor registrations and pull basic reports.
-
Respond to participant questions and troubleshoot issues.
-
-
Technical Proficiency:
-
Proficient in Microsoft Office Suite (Outlook Word Excel etc.)
-
Familiarity with Oracle systems preferred.
-
-
Skills & Attributes:
-
Strong written and verbal communication; attention to grammar punctuation and spelling is essential.
-
Ability to manage multiple tasks in a high-volume fast-paced environment.
-
Demonstrates discretion in handling sensitive and confidential information.
-
Strong organizational and time management abilities.
-
Self-motivated resourceful and dependable with a team-oriented mindset.
-
Proactive in anticipating team needs and addressing them effectively.
-
-
Primarily office-based with a hybrid work arrangement.
-
Must be able to lift and move boxes use step ladders and perform physical tasks related to event setup and material organization.
-
Must be comfortable communicating via multiple channels including in-person phone email text and Microsoft Teams.
Employment Type
Full Time
