Administrative Support Specialist
Administrative Support Specialist
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1 Vacancy
Job Description
Administrative Support Specialist (Advanced)
Location: Lineville AL 36266Work Hours- 6Am to 2:30 PM.
We are seeking an experienced Administrative Support Specialist to provide high-level proactive support to our team. This role requires exceptional organizational communication and multitasking skills to independently manage calendars coordinate meetings maintain accurate records and streamline administrative operations. The ideal candidate will possess a strong understanding of office management practices high proficiency in Microsoft Office Suite and the ability to maintain discretion and professionalism while handling confidential matters.
Key Responsibilities: Administrative Coordination-
Independently manage executive and team calendars meetings and appointments ensuring optimal time management.
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Organize logistics for meetings conferences and events including room bookings catering AV setup agendas and documentation.
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Coordinate travel arrangements itineraries and expense reimbursements.
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Draft edit proofread and format internal and external correspondence reports and presentations.
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Create and maintain filing systems for digital and physical documents ensuring accessibility and security.
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Serve as a liaison and point of contact for internal teams and external partners demonstrating professionalism and strong interpersonal communication.
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Conduct research compile data and generate reports to support planning analysis and strategic initiatives.
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Monitor and manage task deadlines follow-ups and deliverables to ensure timely project execution.
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Support budget preparation and expense reporting processes.
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Track and reconcile team expenses invoices and procurement requests for accuracy and policy compliance.
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Manage confidential information with integrity and discretion.
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Ensure all administrative tasks align with company policies and regulatory standards.
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Education: High school diploma required; associates or bachelors degree preferred.
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Experience: 6 10 years in a senior administrative executive assistant or office management role.
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Skills & Competencies:
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Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
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Excellent organizational time management and problem-solving abilities.
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Strong verbal and written communication skills.
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High level of accuracy and attention to detail.
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Ability to manage multiple priorities and work independently.
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Proven track record of managing confidential information with discretion.
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Employment Type
Full Time
