Cultural Contract Specialist
Cultural Contract Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
The Department of Cultural Affairs (DCLA) is dedicated to strengthening New York Citys vibrant cultural life by providing funding and support to New York Citys cultural community including the 34 cultural institutions that comprise the Cultural Institutions Group (CIG) and more than 1200 nonprofit cultural organizations. This constituency represents a diverse array of internationally renowned cultural organizations including performing arts centers museums theaters wildlife centers botanical gardens visual arts and film centers as well as communitybased organizations and arts education programs. DCLA also manages a significant portfolio of cultural capital projects; provides free donated materials and supplies for arts programs; provides capacity building and technical assistance support to cultural groups; and commissions works of public art.
The Cultural Contract Specialist will be responsible for helping manage all agency procurements in accordance with the New York City Charter and Procurement Policy Board Rules. Under the direction of the ACCO the Cultural Contract Specialist will assist the agency in purchasing a wide range of goods and services as well as handling procurementrelated matters and special projects as needed to support cultural organizations. Typical duties include but are not limited to the following:
Support the procurement and contract award and administration process including preparation and issuance of specifications; solicitation of competitive and noncompetitive bids and proposals; review of vendor bids and proposals for responsiveness; performing vendor responsibility determinations; processing contract changes and modifications; formulation of required documentation; preparing contracts for registration; monitoring and evaluating vendor performance.
Help ensure compliance with policies and regulations in the processing of allocations to cultural organizations including those pertaining to DCLAs three main funding areas: Program Services Cultural Institutions and Capital Units.
Assist with the planning and implementation of agency procurement activities to comply with Chapter 13 of the City Charter and the NYC Procurement Policy Board Rules and monitor compliance with all applicable local laws and executive orders.
Ensure that the agency procurement program is administered so that user and constituent needs are met in a timely fashion quality of goods and services procured is maintained needs are met and procurement difficulties are resolved.
Provide technical assistance to staff constituents and vendors to ensure City and agency procurement guidelines and standards are being followed.
Conduct research on and facilitate outreach to Minority and WomenOwned Business Enterprises (M/WBEs) to increase participation in agency procurement.
Work in close collaboration with all agency units as well as with City oversight and partner agencies.
Assist in gathering data and providing reporting required by oversight agencies and provide high level data analyses to support the agencys procurement goals.
Preferred Skills:
The preferred candidate must have excellent communication writing and computer skills along with solid organizational and online research abilities. The individual also must have the ability to efficiently handle and prioritize multiple tasks simultaneously. The ability to meet deadlines and changing priorities is essential as is high attention to detail and the ability to work independently and as a team member. Knowledge of and experience with the Citys procurement process the Financial Management System (FMS) PASSPort and the Citys notforprofit cultural field is preferred.
Application process:
Cover letter and resume required.
Only those candidates under consideration will be contacted. No phone calls. For more information about DCLA visit us at www.nyc/culture
All appointments are subject to Office of Management and Budget (OMB) approval.
COMMUNITY COORDINATOR 56058
Qualifications :
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to 1 or 2 above. However all candidates must have at least one year of experience as described in 1 above.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
