Executive Assistant

Empower Your Career with Leading Safety Consultants!

Imagine having a global footprint while rooted in the heart of the construction industry. With this role youll transcend geographical limitations experiencing the worlds opportunities without leaving your home soil. Picture yourself seamlessly integrating into a dynamic team collaborating across borders and elevating your skills to international standards. As an Executive Assistant youll play a pivotal role in supporting toptier executives organizing schedules managing communications and facilitating key administrative functions. Dive into a realm where every day brings new challenges growth and the chance to shape the future of construction safety on a global scale.

• Employment type: Fulltime
  
• Shift: Tues Sat 04:00 AM 01:00 PM
  
• Work setup: Hybrid Quezon City
  

(Onsite for 3 months during training hybrid afterwards)

CEO Support:

• Organize and schedule appointments
  
• Write and distribute emails correspondence memos letters and forms
  
• Assist in the preparation of regularly scheduled reports
  
• Connect with the CEO daily for 10 minutes to discuss urgent or pending matters
  
• Book travel arrangements and create travel itineraries for the CEO or any team member within 24 hours of task assignment
  

Admin and HR Support:

• Provide general admin support (handle requests and queries) to the CEO senior managers and project engineers
  
• Keep Slack Google Drive and Asana organized
  
• Schedule team and client meetings
  
• Develop and maintain a filing system
  
• Assist with the hiring process (interviews talent scouting assessment facilitation)
  
• Post social media content and job postings as instructed
  
• Develop simple graphics and marketing materials as instructed
  
• Provide accounting support (help with invoice updates reimbursements)
  
• Create and maintain Admin and HR Procedures
  
• Facilitate scrums and other meetings as necessary
  
• Help produce and organize webinar events if necessary
  

Other Employee Support:

• Approve overtime leave and other EMPOWER requests
  
• Coordinate with EMAPTA regarding any employeerelated activities
  
• Send monthly and quarterly internal surveys and summarize results
  
• Schedule monthly checkins with each team member
  
• Plan teambuilding activities and Happy Hours
  
• Assist in new hire orientation and onboarding training
  
• Responsible for LinkedIn Learning account management and maintaining training records
  

• Bachelor s degree preferred
  
• One to two years of prior experience supporting a senior executive or team
  
• Excellent computer skills including proficiency in the Microsoft Office Suite
  
• Exceptional writing editing and proofreading abilities
  
• Familiarity with the consulting industry is a plus
  
• Outstanding organization and timemanagement skills
  
• At least 12 years of proven experience as an Executive Assistant
  

• Day 1 HMO coverage
  
• Early morning schedule
  
• Work from home arrangement
  
• Prime office locations with free gym access
  
• Direct exposure to international clients
  
• Career growth opportunities
  
• Diverse and supportive work environment
  
• Fun employee engagement activities
  

Immerse yourself in the world of cuttingedge safety consultancy with our client. They are pioneers in process safety and risk management dedicated to guiding businesses toward a future where safety reigns supreme. With a focus on compliance and integrity our client partners closely with organizations to minimize risks and maximize success. Led by industry experts they offer tailored solutions to keep businesses secure and compliant leveraging a multidisciplinary approach and a wealth of industry expertise. Join our client and be part of a team committed to shaping a safer more resilient future for all.

Discover a world of possibilities at Emapta where your career takes flight in stability and growth. Join a team that thrives on camaraderie supporting each other to achieve excellence together. Experience the satisfaction of being recognized for your contributions with competitive compensation packages that reflect your skills and commitment. Immerse yourself in a positive work culture that encourages collaboration innovation and personal development. We provide you with the platform for your success empowering you to reach new heights in a supportive and inclusive environment.

With a wide roster of international clients from various industries and a proven track record of success Emapta offers a stable foundation for your career. Team up with likeminded professionals who are passionate about making a meaningful impact through premium global opportunities at your fingertips. Apply now and create a better future with us.

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