Administrative Analyst, Private Equity

Were one of Canadas largest pension investors with CAD$320.6 billion of net assets as of March 31 2026.

We invest funds for thepension plans of thefederalpublicservice the Canadian Forces theRoyal Canadian Mounted Police andthe ReserveForce. Headquartered in Ottawa PSP Investments has its principal business office in Montréal and offices in New York London and Hong Kong.

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities in close collaboration with some of the worlds top companies. At PSP Investments youll join a team of motivated and engaged professionals dedicated to propelling our organization further than ever before.

As an Administrative Analyst Private Equity youll:

• Manage the agenda of the Senior Director and Managing Director Private Equity: coordinating schedules teleconferences and face-to-face meetings as well as organizing attendance in occasional conferences and training sessions
• Coordinate travel arrangements for the PE and Global Alpha teams. Responsible to provide all required document such as: itineraries tickets passports visas
• Process all expense reports for the team.
• Process chargeback report for the reimbursement of trip expenses on general partners board meetings
• Liaise and interact with external key general partners and senior level executives
• Organize weekly team meetings and occasional team building events. Responsible to maintain a calendar of meetings and events
• Carry out general administrative and office duties including filing e-mailing scanning and photocopying documents as required
• Create proofread and edit complex documents presentations reports and statistics on department related information
• Monitor and manage budgeting and contracting processes
• Liaise with internal business partners in the organization to collect appropriate data and documentation from various sources on a regular basis
• Project coordination for large events and meetings and participation in special projects with other departments
• Liaise with Legal Compliance and Finance teams in London and Montreal office
• Backup for the Receptionist and collaborating closely with the IT and Facilities management
• Overseeing daily administrative operations managing office facilities
• Act as a central point of contact for employees ensuring a safe productive and efficient work

• Minimum ten (10) years of experience as an Executive Assistant or similar position preferably in a financial or professional environment
• Advanced knowledge of Microsoft Office 365 (Outlook Word Excel PowerPoint Teams (Live Meetings) OneDrive) and other department specific systems
• Excellent communications skills both written and spoken
• Data management and processing skills
• Experience with budgeting and project management
• Bachelors degree or technical certification an asset
• Excellent client service approach and high degree of flexibility to respond in a timely and positive manner to unexpected requests
• Ability to identify analyze and solve complex technical and administrative problems by analyzing risks and creating alternative solutions using technical tools and systems
• Aptitude for processing amounts of detailed information with great accuracy and attention to detail by using different approaches and tools for checking outputs

We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent reward performance and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility you have access to:

• Investment in career development

• Comprehensive group insurance plans

• Competitive pension plans

• Unlimited access to virtual healthcare services and wellness programs

• Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers 5 weeks for secondary caregivers

• A personalized family-building support from pre-pregnancy to menopause with available financial assistance

• Vacation days available on day one with additional days on milestone service anniversaries and summer Friday afternoons off

• A hybrid work model with a mix of in-office and remote days

*Benefits package may vary based on your employee type.

At PSP Investments we aim to provide a workplace where everyone feels valued safe respected and empowered to grow. As part of this leadership commitment we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process please let us know.

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