Project Administration Officer

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Project Administration Officer

Role Title: Project Administration Officer

Scope and Project Background:

The Strategic Shipbuilding Agreements Branch within Defence is responsible for managing the overarching contractual and commercial frameworks that underpin major naval shipbuilding programs ensuring delivery aligns with agreed cost schedule performance and Commonwealth expectations. It acts as the central interface between Defence and industry partners maintaining governance compliance and consistency across complex multi-stakeholder programs. Within this environment the Project Administrator plays a critical enabling role supporting the integrity and efficiency of these agreements through meticulous management of Contract Data Requirements Lists (CDRLs) correspondence and document workflows. As a central coordination point across Defence shipbuilders OEMs and vendors the role ensures that technical queries deliverables and contractual communications are accurately tracked processed and actioned in a high-tempo deadline-driven setting directly contributing to transparency compliance and the effective execution of strategic shipbuilding agreements.

The key responsibilities of the role include but not limited to:

- Manage and maintain Contract Data Requirements Lists (CDRLs) ensuring accuracy currency and timely processing of deliverables

- Administer and track CDRL registers and correspondence registers across multiple projects

- Coordinate and manage technical queries ensuring appropriate routing tracking and resolution

- Oversee high-volume correspondence workflows including management of multiple shared inboxes as a central communication point

- Facilitate stakeholder engagement across Defence OEMs contractors and vendors

- Manage document control processes within Objective ensuring high-quality compliant record keeping

- Distribute executed documents and manage dissemination via secure links and approved systems

- Provide program and administrative support to project teams ensuring adherence to deadlines and contractual requirements

- Monitor deliverables and activities against timelines in a high-tempo deadline-driven environment

Essential Requirements:

- Demonstrated experience in project administration contract support or program coordination within Defence or a complex delivery environment

- Proven experience managing Contract Data Requirements Lists (CDRLs) registers or structured documentation systems

- Strong experience in correspondence management including high-volume inbox and communication tracking

- Proficiency using Objective or similar electronic document and records management systems (EDRMS) including workflow management

- High attention to detail with the ability to maintain accuracy across large volumes of data and documentation

- Strong organisational and time management skills with the ability to manage competing priorities in a high-tempo deadline-driven environment

- Experience coordinating technical queries and ensuring tracking through to resolution

- Strong stakeholder engagement and communication skills with the ability to work across Defence OEMs contractors and vendors

- Ability to manage multiple registers and workflows simultaneously ensuring compliance traceability and audit readiness

Required Security Clearance Level: NV1

Location: Perth

Weekly Hours: 40

Compensation Details:

The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities education experience skills internal equity market data applicable collective bargaining agreements and relevant laws.

Benefits Overview:

Our health and welfare benefits are designed to support you and your priorities. Offerings include:

• Health dental and vision insurance

• Paid time off and holidays

• Retirement benefits (including 401(k) matching)

• Educational reimbursement

• Parental leave

• Employee stock purchase plan

• Tax-saving options

• Disability and life insurance

• Pet insurance

Note: Benefits may vary based on employment type location and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA) the McNamara-OHara Service Contract Act (SCA) or other employment contracts may include different provisions/benefits.

Original Posting:

Amentum anticipates this job requisition will remain open for at least three days with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race sex sexual orientation pregnancy (including pregnancy childbirth breastfeeding or medical conditions related to pregnancy childbirth or breastfeeding) age ancestry United States military or veteran status color religion creed marital or domestic partner status medical condition genetic information national origin citizenship status low-income status or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation or any other protected category under federal state or local law. Learn more about your rights under Federal laws and supplemental language atLabor Laws Posters.