Facility Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

About the role:

A multi-disciplinary Facilities Management role responsible for the delivery of contracted services within our clients

The Facilities Manager will be responsible for delivering an expectational client service contract delivery management of all hard and soft services financial management and act as ambassador of the JLL team on site.

Key Responsibilities

• Day-to-day site management activities including site functionality escalation management asset management planning and Client satisfaction
• Managing Building Management Systems creating and managing Preventative Planned Maintenance schedules using and monitoring relevant task systems Environmental Health and Safety and Quality Compliance etc. as required
• Collecting and monitoring the Operation and Maintenance Manual warranties Asset and Life Cycle Registers and whatever else is required to ensure maintenance is delivered at the required times
• Ensuring compliance with JLL and Client policies and procedures including statutory compliance and standard operating procedures
• Managing budget and spend ensuring alignment with JLL and Client policies and procedure including creating Purchase Orders processing invoices managing service charges rates rent insurance local taxes as applicable to the site
• Delivery or delegation of service requests to ensure all requests are actioned within the agreed timeframe meeting Key Performance Indicators and Service Level Agreements
• Management offacilities vendors todeliver siteoperations includingmaintenance schedules asset management office supplies coordinating contractsandfinance administration.
• Ensuring office housekeeping and cleanliness is delivered to the highest standard working closely with cleaning vendors monitoring works and conducting audits
• Responding to all facilities projects fit outs and crisis management activities on site
• Ensuring timely project solutions are made risks are identified and lessons learned documented and shared
• Building relationships with both internal and external customers including the building landlord partners and vendors to ensure the best Client experience
• Communicating efficiently to keep the Client and management team informed of any elevated risks or events as necessary
• Giving leadership direction and mentoring the JLL team and vendors on site to promote engagement and excellent customer experience delivery
• Working in accordance with health and safety measures and promoting best practice amongst colleagues contractors and vendors at all times
• Conducting risk assessments and following safety protocols
• Managing and reviewing health and safety documentation to ensure compliance and safety on site
• Managing the Facilities team (if applicable) managing teams objectives goals and growth
• Supervising and monitoring teams day to day work

• The main business language spoken in our offices is English. Knowledge of English and the local language is essential.
• On occasion you may be required totravel.

About you:

• You have 3-5 years direct facilities Management experience delivering combined hard and soft services
• You have experience using a Computerized Maintenance Management system for managing Preventative Planned Maintenance

• You have experience managing a team/ people management skills
• You have knowledge of in-country requirements related to building regulations H&S contractors statutory regulations etc
• You have experience in project Management or team delivery (desired not essential)
• You can meet tight deadlines and work efficiently and collaboratively as part of a team to solve problems with professionalism and service focused approach
• You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
• You are open and have good communication skills
• You strive for excellence in what you do and share ideas for improvement
• You are proficient with Word and Excel and have a keen interest in technology
• You are adaptable to work to requests and projects that may vary from day to day

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.