Program Manager
Job Location:
San Jose, CA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The bilingual bonus applies to client-facing positions and will be awarded upon successful completion of the language test.
JOB TITLE: Program Manager
LOCATION: Mission Street Recovery Station San Jose
ADA/FEHA COMPLIANCE NOTICE:
ADA/FEHA Compliance Notice: Horizon Services Inc. is an Equal Opportunity Employer and complies with the Americans with Disabilities Act (ADA) the California Fair Employment and Housing Act (FEHA) and all applicable federal state and local laws prohibiting employment discrimination. Reasonable accommodations will be provided to qualified individuals with disabilities to enable them to perform the essential functions of this position. Applicants requiring accommodations during the application or interview process should contact Human Resources.
Who are we
Horizon Services Inc. (HSI) is a nonprofit established in 1974 that offers addiction treatment with the goal of reducing substance use and mental health related challenges for people from all walks of life including those from some of the most disenfranchised and marginalized communities. We practice our values of Integrity Respect Professionalism and Compassion to provide youth prevention youth and adult outpatient sobering programs withdrawal management and co-occurring capable residential programs to support the well-being of women men youth LGBTQIA and BIPOC clients to live healthy fulfilling and constructive lives. HSI is an inclusive workplace and a learning community where our collective experiences
enrich each others growth.
This position provides leadership support and oversight to all direct service personnel within residential programming. This position oversees all elements of direct service staff engagement in the program including hiring training & skills development coaching performance reviews and enforcement of program rules. This position ensures adherence to all program and agencys policies and procedures and develop and deliver high quality client care in accordance with Horizon Services standards and applicable federal state and county regulations. This is a supervisory position.
How can you make a difference in peoples lives
In this role youll make a difference in the lives of people with substance abuse challenges and often with co-occurring conditions. Youll use and grow your skills in compassionate care crisis intervention and de-escalation in a supportive and inclusive work environment. Youll have the opportunity provide our community with substance abuse treatment to help people who are just discovering possibilities in their journey going from a place of hopelessness to a place where they are valued and have the potential for a better life.
JOB SUMMARY
The Program Manager provides leadership support and oversight to all direct service personnel located at the Sobering Center. This position oversees all elements of direct service staff engagement in the program including hiring training & skills development coaching performance reviews and enforcement of program policies. This position ensures adherence to all program and agencys policies and procedures and assists Associate Directors to develop and deliver high quality client care in accordance with Horizon Services standards and applicable federal state and county regulations. This is a supervisory position. Essential vs. Marginal Functions: The responsibilities listed in this position description are essential functions unless noted as marginal. Essential functions are the fundamental job duties that a qualified individual must be able to perform with or without reasonable accommodation.
PRIMARY ACCOUNTABILITIES & RESPONSIBILITIES
Accountabilities: (3-5) Providing Accurate Medicine Distribution
People Management- hire train and develop a high performing Direct Service team
Client Care- ensure high level of services to clients
Safety & Security of Staff and Clients
QA & Compliance- follows and enforces program policies and procedures
Program Inventory management of all safety supplies including observation monitoring system
Responsibilities:
People Management
- Write and update job descriptions to ensure work is relevant and appropriate job expectations are established.
- Recruit interview and hire direct service positions in coordination with the Associate Director
- Coordinate and maintain all direct service staff schedules with support and collaboration from Deputy Director to ensure minimum facility coverage and minimize overtime hours
- Daily review of time cards correct missed punches and approved time off requests as appropriate
- Provide new hire orientation and training for all direct service staff.Provide ongoing performance feedback from recognition to disciplinary actions to direct service staff deliver quarterly ROADs set goals & expectations and professional development processes with input from Program Director & Deputy Director
- Interpret consistently apply and ensure compliance with Horizon Services employee handbook
- Oversee process for answering phones and provide reception coverage to furnish information/referrals to clients and potential clients
- Identify team training needs and conduct/coordinate skills development training.
- Provide schedule coverage for all direct service staff duties and responsibilities as needed
- Provide on-call consultation and support for direct service staff during non-regular work hours
- Management of medication storage and dispensing operations; including oversight of ongoing maintenance inspection training for staff documentation and inventory management
- Review and establish procedures to ensure quality care for clients consistent with regulatory standards and program policies and assist in improvement of services as needed
- Provide crisis support intervention and de-escalation of conflict as needed. Conduct training for staff.
- Monitor client services from intake to discharge and ensure orientation is provided for all new clients within required time frame
- Develop knowledge of community resources related to health mental health finances case management and housing
- Assess prioritize and plan case management referrals and facilitate connecting to off-site resources and care. Assist clients to access outside services as needed/assigned
- Prepare statistical and narrative reports to demonstrate results of treatment and impact of services.
- Provide periodic inspection of grounds and facility to assure security and safety
- Monitor clients to ensure appropriate supervision and knowledge of clients and activities
- Facilitate conflict resolution meetings with staff and clients as needed
- Punctuality and attendance to perform duties as scheduled
Comply and enforce HSIs polices and procedures
- Enforce/reinforce policies and procedures of the programs and assist in creation of updated policies and procedures
- Participate in regular staff meetings clinical supervision and trainings
- Receive acknowledge and address client complaints in a timely manner as needed
- Ensure adequate documentation of services by direct service staff perform random audit of files
- Maintain a working knowledge of recovery and evidence-based practices as well as contract requirements
Driven: Having a hard-charging approach showing a sense of urgency and focusing on swift results which is crucial for leadership and decision-making.
Daring: Being comfortable with taking risks and pitching bold ideas. This trait is important for innovation and driving change within an organization.
Forceful: Is outspoken assertive and willing to advocate strongly for beliefs. This trait is needed in roles where strong leadership and decision-making are required.
Accommodating: Be adaptable and open to others input; this trait balances assertiveness.
Candid: Communicates directly and gets to the point quickly. This honesty and clarity are valuable for effective leadership and transparent communication.
Analytical: Questioning and cautious when evaluating new ideas. This trait helps in making well-considered decisions ensuring that potential risks are carefully analyzed.
| SUCCESS COMPETENCIES FOR POSITION (competencies required to effectively perform the job) | FUNCTIONAL/TECHNICAL SKILLS & KNOWLEDGE: (knowledge and skills required to effectively perform the job) | ||
| Builds Effective Teams - Builds strong-identity teams that apply their diverse skills and perspectives to achieve common goals. Establishes common objectives and a shared mindset. Creates a feeling of belonging and strong team morale. Fosters open dialogue and collaboration among the team. Service Delivery Provide a range of brief focused prevention treatment and recovery services as well as longer-term treatment and support for clients with persistent illnesses. Applies a person-based approach not disciplinarian and rules-driven Problem Solving uses logic and methods to solve difficult problems with effective solutionslooks beyond the obvious and doesnt stop at the first answer. Optimizes Work Processes Knows the most effective and efficient processes to get things done with a focus on continuous improvement and delivery of services. Identifies and creates the processes necessary to get work done with highest quality. Separates and combines activities into efficient and clear workflow. Seeks ways to improve processes from small tweaks to complete reengineering. | Experience with co-occurring in a residential setting Demonstrate ability to engage and support clients with challenging behaviors Able to manage emotions and reactions to different situations. Stays calm and clear under pressure. Ability to work effectively both individually and as part of a diverse team. Experience with evidence based practices and de1escalating clients Ability to communicate effective cross-functionally knows who needs to know what. Able to exercise good judgment and maintain healthy boundaries with clients. Able to stay awake and alert during shift Good computer skills: word data entry write reports Must be able to physically assist beneficiaries who are undergoing seizure or other major withdrawal symptoms to include ambulatory escort to a Medical Center. |
- BA/BS or a combination of related education and experience
- 3 years of experience working in a residential treatment facility community mental health facility and/or drug/alcohol treatment facility
- 2 years of experience supervising managing and evaluating staff in a residential treatment facility community mental health facility and/or drug/alcohol treatment facility
- 2 years of experience training staff on variety of skills including (but not limited to) verbal de-escalation group milieu management/therapy
- 2 years of experience engaging clients in group-based activities and providing positive programming for clients
- 2 years of experience providing crisis intervention services in mental health treatment and drug and alcohol treatment facility
- 3 years of experience working with diverse populations including people with disabilities
- 1 years of experience managing budgetary needs and expenses
- Preferred Current registration/certification as RADT RADT II CADC I CADC II through CCAPP
- Required: CPR/First Aid certification
- Valid California drivers license with a good driving record and car insurance
Extensive knowledge of community resources related to mental health substance abuse health dental finances case management and housing
Must be able to physically assist clients in their efforts to exit the facility in case of emergency
Must be able to physically assist clients who are undergoing seizure or other major withdrawal symptoms to include ambulatory escort to a medical facility if necessary
Must be able to drive a passenger van and have a valid California Drivers License
Must be able to use a standard telephone transfer call take & relay messages
Ability to effectively utilize verbal de-escalation techniques
Ability to train supervisees and other program staff in verbal de-escalation techniques effectively
Ability to consult and collaborate with clinical staff to assess prioritize and plan case management referrals and facilitate connecting to care as needed
Ability to communicate effectively with outside organizations to connect clients to the care they need as needed
Ability to function as a team member and cooperate with other staff and agencies
Ability to listen to others and to act decisively on information received
Ability to follow written and verbal directions
Ability to control emotions in situations of conflict
Ability to handle stressful situations in a professional manner
Ability to process and develop appropriate conclusions
Ability to set priorities and carry through goals to completion
Ability to train and supervise others
Ability to work with diverse populations and people with disabilities
Ability to accurately document verbal and written information received
Ability to maintain a positive attitude
Flexibility to work with program and schedule change
Equal Opportunity Employer Statement:
Horizon Services Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status sexual orientation gender identity or expression age genetic information or any other characteristic protected by federal state or local law. Horizon Services Inc. is committed to providing an inclusive and accessible workplace for all employees and applicants.
Compensation and Benefits
We are proud to offer a comprehensive benefits package to all full-time and part-time employees who work over 20 hours per week.
- Generous contributionmedical dental Life and LTD for the employee and 50% for any dependents medical and dental coverage.
- PTO and Holiday pay.
- Retirement benefits after 6 months of service.
- Training and CEU opportunities.
And of course the opportunity to meaningfully contribute to a team of mindful caring and passionate people at work every day!
Required Experience:
Manager
About Company
The mission of Horizon Services is to cultivate or restore a sense of hope, self-awareness, and community to people impacted by substance use and mental
