Inventory Specialist

Role: Inventory Specialist

Location: Boise ID

General Position Summary:

The Inventory Specialist is responsible for maintaining accurate inventory records and ensuring the efficient management of organizational assets equipment supplies and materials. This position oversees inventory tracking receiving storage distribution and reconciliation activities to support operational needs while maintaining accountability and compliance with established policies and procedures

How We Work:

The Administrative Office of the Courts is committed to supporting the mission of the Idaho Courts through the use of an agile approach that aligns strategy work and capacity. This approach empowers our employees to respond quickly and efficiently to meet the needs of our customers: citizens courts judges employees and other stakeholders. We believe in continual improvement of our services and products to better serve and support our customers and the evolving environment. Employees are future-focused take initiative and are personally responsible for work delivery and professional growth. Our leaders are committed to professional development and growth of employees by empowering and supporting motivated individuals; providing clarity and focus for projects; giving those individuals the environment and support they need; and fostering a culture of collaboration transparency learning trust and shared accountability.

Major Duties and Responsibilities: (The examples provided do not cover all of the duties which the incumbent of this position may be required to perform.)

• Maintain accurate inventory records for equipment supplies materials and organizational assets.
• Receive inspect and verify incoming shipments for accuracy and completeness.
• Process inventory transactions including receipts transfers distributions and disposals.
• Organize and maintain inventory storage areas to ensure efficient access and accountability.
• Conduct regular inventory counts cycle counts and physical audits to verify inventory accuracy.
• Investigate and resolve inventory discrepancies shortages overages and damaged goods.
• Ensure compliance with organizational policies procedures and inventory control standards.
• Coordinate with procurement staff and internal departments regarding inventory needs and deliveries.
• Assist with warehouse operations including stocking labeling packaging and shipping activities.
• Identify opportunities to improve inventory processes efficiency and asset accountability.
• Support annual inventory reviews audits and asset verification initiatives.
• Operate inventory management software and other tracking tools to maintain accurate records.
• Ensure proper handling storage and security of inventory and organizational assets.
• Must be able to lift up to 50 lbs.
• Perform other related duties as assigned to support organizational operations.

Minimum Qualifications:

The Idaho Courts reserve the right to consider an equivalent combination of education training and/or experience necessary to successfully perform the major responsibilities of the position.

Education and Experience:

• Some inventory experience preferred
• High School Diploma.

Knowledge Skills and Abilities:

Knowledge

• Knowledge of inventory management principles practices and procedures.
• Knowledge of warehouse operations receiving storage and distribution processes.
• Knowledge of auditing and inventory reconciliation procedures.
• Knowledge of workplace safety practices related to inventory handling and storage.
• Knowledge of Microsoft Office applications including Excel Word and Outlook.
• Knowledge of organizational policies and procedures related to asset management and inventory control.

Skills

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy in record bkeeping.
• Effective written and verbal communication skills.
• Proficiency in inventory management software and database systems.
• Skill in data entry reporting and maintaining accurate records.
• Skill in analyzing inventory data and identifying discrepancies.
• Customer service skills for supporting internal stakeholders.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Abilities

• Ability to maintain accurate inventory records and documentation.
• Ability to perform physical inventory counts and reconcile discrepancies.
• Ability to analyze information and make sound decisions regarding inventory control.
• Ability to work independently with minimal supervision and as part of a team.
• Ability to establish and maintain effective working relationships with employees and stakeholders.
• Ability to learn and adapt to new inventory systems technologies and procedures.
• Ability to handle confidential or sensitive information appropriately.
• Ability to lift move and organize inventory items in accordance with safety guidelines.
• Ability to identify process improvement opportunities and implement effective solutions.
• Ability to interpret and apply policies procedures and inventory management standards.
• Ability to lift up to 50 lbs.