Grants & Sponsored Projects Administrator II

This position is responsible for the preparation submission and management of a portfolio of grant contract and fellowship applications and awards from external funding sources including Federal State voluntary health agencies and foundations.

Who We Are

The Salk Institute is an internationally renowned research institution that valuesall members of our scientific community. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces perspectives across discipline professional acumen and unique life experiences fostering innovation and a sense of belonging. Together we strive to improve the wellbeing of humanity through groundbreaking research.

Founded by Jonas Salk developer of the first safe and effective polio vaccine the Institute is an independent nonprofit research organization and architectural landmark: small by choice intimate by nature and fearless in the face of any challenge. Salks vibrant community has many talented individuals from varied backgrounds each playing a crucial role in driving our mission forward. Fromvisionary leadersto dedicatedadministratorsand brilliantfaculty members the Institute is united by a shared passion for scientific exploration and innovation.

What Your Key Responsibilities Will Be

• Manages all aspects of a portfolio of complex grant contract sub-award and fellowship applications and awards including pre-award submission and post-award compliance and reporting.
• Works with faculty and staff on the preparation of administrative portions of progress reports and other administrative requests.
• Collaborates with Research Accounting for post-award financial management and works with various administrative departments and Committees to assure proper stewardship of grant funds.
• Coordinates and prepares funding agency research proposals. Serves in key role with department members faculty and staff in assessing application objectives and planning.
• Prepares and submits grants contract sub-award and fellowship applications and awards and stewards the administrative proposal process.
• At the discretion and under the supervision of the Director of Grants Administration may be delegated signing authority for proposals on a case-by-case basis.
• Under the supervision of the Director of Grants Administration leads departmental and Institute-wide policies and procedures to maintain compliance with funding agency regulations.
• Mentors other Grants Administrators and provides secondary review of proposals and other actions under the supervision of the Director of Grants Administration.
• Projects a strong service support role in meeting internal and external customer needs. Effectively communicates orally in writing and electronically.
• Stays abreast of potential sources of funding deadlines and application guidelines to ensure institutional compliance.
• Provides training and guidance to administrative assistants on proposal preparation processes and grant submission systems.
• Conducts data validation and testing for system upgrades and new implementations.
• Responsible for subcontract and subaward activities as it relates to assigned PI portfolio including agreement preparation review issuance modifications monitoring and closeout in accordance with sponsor regulations.
• Ensures timely and accurate data entry and proactively uses reporting tools and exception reports to identify correct and prevent data discrepancies.
• Performs other related duties as assigned by management.

What we Require

• Minimum 3 years of grants management experience in proposal development grant financial management or grant-related process improvement or equivalent combination of post bachelors education and experience required.
• Bachelors degree in business or related field or equivalent years of experience required.
• Knowledge and experience with grant and contract policies program reviewer guidelines and extramural funding requirements. Proven ability to analyze and interpret which policies and procedures apply to a given situation; proven ability to perform internal review of procedures to ensure compliance with the Office of Management and Budgets (OMB) Uniform Administrative Requirements Cost Principles and Audit Requirements for Federal Awards2 CFR 200 (commonly called Uniform Guidance) required.
• Experience projecting salary benefit and indirect costs with knowledge of payroll and personnel regulations required.
• Certificates licenses and registrations preferred:
  • Certified Research Administrator Certification
• Computer skills required:
  • Proficiency with Microsoft Office Adobe FileMakerPro e-mail programs.
  • Familiarity with on-line proposal submission systems (e.g. NSF FastLane CDMRP eReceipt System proposalCENTRAL).

What We Can Offer

The expected pay range for this position is $72000-$90000 per annum.Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position the qualifications of the selected candidate departmental budget availability internal equity geographic location and external market pay for comparable jobs.

Benefits

Salk Institute offers competitive benefits including medical dental vision retirement paid time off tuition reimbursement patient advocacy services and transit/parking program.

Salk Values

The Salk Community both scientists and administrators worked together to define values that we believe support Salks pursuit of excellence. To be truly the best scientific institution requires not only incredible discoveries but a common understanding of how we should work together to enable those discoveries.

The acronym I CARE provides a simple way to remember each of the values and reminds each of us of the importance of what we do each day.

Equal Employment Opportunity Statement

The Salk Institute for Biological Studies is an Equal Opportunity Employer and is committed to providing equal access to opportunities for students employees applicants for employment and other visitors. Salk has also adopted and maintains a policy to encourage professional and respectful workplace behavior and prevent discriminatory and harassing conduct in our workplace.

Accordingly the Institute prohibits harassment and discrimination in employment on the basis of and considers all qualified applicants for employment without regard to actual or perceived race (race is inclusive of traits associated with race including but not limited to hair texture and protective hairstyles. Protective hairstyles include but not limited to such hairstyles as braids and twists) color religion religious creed (including religious dress and grooming practices) national origin ancestry citizenship physical or mental disability medical condition (including cancer and genetic characteristics) genetic information marital status age sex (including pregnancy childbirth breastfeeding or related medical conditions) reproductive health decision making gender gender identity gender expression sexual orientation veteran and/or military status (disabled veteran veteran of the Vietnam era other covered veteran status) political affiliation and any other status protected by state or federal law.

Discrimination is prohibited with any intersectionality of the above-mentioned characteristics including:

1. Any combination of characteristics.
2. A perception that the person has any of the characteristics or any combination of those characteristics.
3. A perception that the person is associated with a person who has or is perceived to have any of those characteristics or any combination of those characteristics.

Required Experience:

Unclear Seniority