Facilities Financial Coordinator
Job Location:
Belmont, CA - USA
Hourly Salary:
Posted on:
Vacancies:
Job Summary
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
SummaryResponsible to maintain checks and balances to the system by researching and resolving data discrepancies reviewing reports performing audits and accurately reporting information to departments and leaders.
Does this position require Patient Care
No
Essential Functions
-Oversees coordinates and administers the financial/business records systems and processes
-Performs financial/business data audits in support of department operations
-Prepares reports by running queries gathering data from systems and compiling the information into useful forms
-Corrects and updates systems with appropriate data per department policies and procedures
-Identifies and escalates significant data quality concerns to management
-Respond to customer inquires timely and courteously
Qualifications
High School Diploma or Equivalent required and Associates Degree Financial Management preferred
Can this role accept experience in lieu of a degree
No
Licenses and Credentials
Experience
Experience in healthcare finance billing auditing or business administration 1-2 years preferred
Knowledge Skills and Abilities
- Good analytical and mathematical skills.
- Strong understanding of Medical Benefits packages.
- Excellent communication skills.
- Basic computer skills and competency in MS Office Suite.
- Understanding of general accounting principles.
- Strong attention to detail and organization.
Additional Job Details (if applicable)
The Financial Coordinator Facilities provides a broad range of financial support to the McLean Facilities Planning and Construction department. This position serves as the primary point-of-contact for all department financial transactions. This position will work directly with the Executive Director Facilities Planning & Construction to monitor and manage day-to-day business operations including budgeting forecasting business analysis reporting and recommending strategies to ensure the department stays on budget.
Provide comprehensive financial support for the McLean Repair & Maintenance as well as Plant & Ops cost centers
Facilitate eBuy requisitions and supplies
Maintain accurate vendor contract files.
Assist vendors with PO / payment issues.
Develop and update contract calendar with annual deadlines.
Annual analysis of existing Plant & Operations budget to serve as basis for following FYs budget submission process.
Review data at the cost center and consolidated function level / leadership team as needed.
Understand key business drivers.
Review spend patterns; identify areas for improvement / cost reduction.
Monthly Reports:
Budget vs Actual
Check to ensure proper expense coding
Update monthly year-end projections.
Partner with the McLean Finance department to analyze operating expenses and facilities capital projects.
Capital Construction
Requests new capital project #s from Finance; opens new capital project in Facilities tracking system
Maintains current list of active construction efforts
Monitors capital construction budget vs actual
Provides basic project cost accounting through coordination with the Capital Construction team:
Final review / approval of contractor pay application(s);
Monitors project budget vs actual
Anticipates capital cash flow projections at a very high level;
Determines appropriate timing to start project financial close out.
On behalf of the Executive Director:
Arranges and schedules all appointments interviews meetings conference calls.
Submits expense reports for the Executive Director.
Main timekeeper for weekly payroll.
Required Skills:
- Advanced computer skills and highly competent in MS Office Suite.
- Must understand the following in Excel: pivot tables conditional formatting etc.
- Must be able to use Teams to share files with other collaborators.
Preferred Skills:
- Experience with UKG and/or Workday encouraged but not required.
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$21.00 - $28.30/HourlyGrade
3EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
IC
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
