Executive Assistant Laser Systems Engineering & Operations Division

We have an opening for an Executive Assistant to provide advanced executive support to the Laser Systems Engineering and Operations (LSEO) Division Leader and division office leadership team within the Engineering Directorate. LSEO is a large and complex division of more than 700 employees with multiple sections a broad leadership structure and extensive internal and external coordination requirements.  You will perform a full range of advanced diverse and complex executive assistant services in support of the Division Leader using advanced knowledge of the business operations and organization of the area supported as well as Laboratory organizations. You will independently manage competing priorities coordinate complex and often confidential activities and serve as a key point of contact for leadership coordination communications meetings travel and administrative operations.  This position is in the Laser Systems Engineering and Operations (LSEO) Division within the Engineering Directorate.

This position requires full-time on-site presence due to the nature of the work.

In this role you will

• Provide advanced executive assistant support to the LSEO Division Leader and division office leadership team.
• Independently prioritize and manage the Division Leaders complex and often confidential calendar including scheduling conflict resolution and alignment of time with leadership priorities.
• Serve as the executive point of contact for the Division Leader and communicate clarify coordinate and disseminate information on behalf of the Division Leader.
• Interface with senior-level internal and external personnel using discretion tact diplomacy and sound judgment.
• Organize and coordinate internal and external meetings briefings tours worksite visits and special events including agendas attendee coordination logistics and background materials.
• Initiate compile coordinate proof format edit and finalize a variety of confidential and non-confidential documents correspondence memoranda itineraries agendas reports presentations and formal communications.  This also includes preparing presentation meeting materials minutes and leadership support documents.
• Track action items and ensure timely follow-through on leadership requests and administrative deliverables.
• Arrange domestic and international travel including authorizations itineraries lodging transportation and related requirements.
• Conduct research gather information and coordinate internal and external input on a variety of business operational and administrative topics for division leadership.
• Manage complex and often confidential files and records in accordance with Laboratory requirements and document handling guidance.
• Provide lead administrative coordination within the division office help establish team priorities and share knowledge and guidance with other administrative staff.  This includes providing input to improve administrative practices and procedures within the division office.
• Support workforce actions surveys events onboarding activities recruitment-related coordination and other special assignments as needed.
• Administer division Employee Relations Non-Reimbursable and Recognition and Awards budgets and coordinate related budget activities.
• Perform other duties as assigned.

Qualifications :

• Ability to obtain and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Advanced experience providing executive assistant support to senior management or executives including coordinating and leading administrative projects.
• Advanced knowledge of the business operations and organization of the area supported and knowledge of related Laboratory organizations.
• Advanced experience representing senior management to diverse internal and external contacts communicating direction and coordinating actions on behalf of management.
• Advanced experience demonstrating effective communication skills using judgment tact and diplomacy to communicate a wide range of urgent and sensitive topics.
• Experience independently organizing and coordinating complex and often confidential calendars meetings travel and administrative activities.
• Experience preparing editing and finalizing a wide variety of documents presentations reports and communications.
• Experience managing sensitive and confidential information and records with discretion and in accordance with applicable requirements.
• Advanced experience with Microsoft Office and other software tools used to prepare presentations reports and communications.
• Demonstrated ability to work independently handle unusual and delicate situations and exercise sound judgment with minimal guidance.

Qualifications We Desire

• Experience supporting senior leaders in a large complex technical or operational organization.
• Experience coordinating high-visibility meetings visits events and travel involving multiple stakeholders.
• Experience supporting leadership teams in a matrixed organization with competing priorities and frequent schedule changes.
• Experience with budget tracking awards and recognition coordination and office operational support.
• Experience providing lead coordination or mentorship within an administrative team.
• Knowledge of LLNL administrative practices systems and organizational structure.

Pay Range

$94560 - $115728 Annually 

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Onsite

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time