Executive Assistant & Special Projects Manager

About Black Men Teach (BMT)

Black Men Teach is a movement and a mission building a future where every child has the opportunity to learn from be led by and be inspired by a Black male educator. We recruit prepare and support Black men to enter and thrive in the classroom strengthening schools and transforming communities in the process. At BMT were reimagining what it means to teach lead and belong. Our team is bold innovative and deeply rooted in purpose. We dont just talk about change we design it build it and live it every day. Our work is rooted in the belief that representation mattersand that our childrens schooling experience will never be complete without Black male teachers in the classroom.

Position Overview:

The Executive Assistant & Special Projects Manager is one of the most important trust-based hires Black Men Teach will make. As BMT grows more classrooms more partner schools a larger board a wider coalition of funders and universities the capacity that protects and extends the CEOs time must grow with it. This role is the engine behind that capacity.

This person sits at the intersection of strategy partnership and organizational operations partnering directly with the CEO on high-priority initiatives that dont yet have a clear owner or process coordinating the relationships and moments that carry BMTs mission forward and building the administrative infrastructure that lets the CEO stay focused on their highest-leverage work.

This is a role for someone who is highly organized discreet and energized by creating order from complexity. You thrive in environments where no two days look exactly the same you dont wait for a playbook when one doesnt exist and you understand that sound judgment is not a soft skill. It is the foundation everything else stands on.

Core Responsibilities:

• Strategic Projects & Special Initiatives (30%)
  • Partner directly with the CEO on high-priority strategic challenges the kind that dont yet have an owner a process or a clear answer.
  • Support ambiguous cross-functional projects from framing through execution: work closely with the CEO to define the problem identify the right stakeholders across programs development and operations and keep the work moving forward.
  • Systematically create structure by building processes trackers and decision frameworks to enhance productivity and output
  • Exercise sound independent judgment regarding projects that require the CEOs direct attention versus delegation and resolution and communicate proactively about tradeoffs and risk.
  • Research synthesize and prepare recommendations on organizational questions as directed by the CEO from operational bottlenecks to partnership or growth decisions.
• Executive & Board Support - (25%)
  • Manage the CEOs calendar as a strategic asset protecting time for high-priority work exercising judgment about tradeoffs and adapting standing structures as priorities shift.
  • Serve as the primary point of coordination for the CEOs meetings communications and travel ensuring he arrives prepared and priorities stay ahead of the schedule rather than reacting to it.
  • Serve as a key point of support for the CEO on board and committee engagement ensuring meetings are well-prepared materials tell a clear story and follow-through is consistent.
  • Support a strong board member experience from onboarding through ongoing engagement so board relationships strengthen over time.
• Project & Partner Coordination - (25%)
  • Work in collaboration with the BMT Events Team to convenings as they pertain to the CEO and internal team.
  • Drive cross-functional projects with real deadlines and real stakes such as annual reporting and grant or state reporting cycles keeping ownership even when the work touches multiple teams..
  • Serve as a trusted point of connection between the Executive Office and BMTs external partners school principals university partners and coalition members.
  • Represent the Executive Office in partner and stakeholder conversations where the CEOs direct involvement isnt required building relationships that can carry work forward independently.
• Office & Team Leadership - (20%)
  • Support the infrastructure behind a functional office space technology support purchasing and access coordinating with vendors and internal partners as needed.
  • Design and improve the administrative systems and policies that keep a growing partnership-heavy organization running smoothly.
    

Qualifications:

Required

• Bachelors degree in Business Administration Nonprofit Management Communications or a related field or demonstrated experience that reflects equivalent knowledge and capability.
• 4 years in a role requiring both operational execution and independent project ownership executive support program or operations management chief-of-staff-adjacent or consulting backgrounds all fit.
• Demonstrated experience leading a project from an ambiguous starting point to completion.
• 2 years of experience managing administrative operations or complex logistics.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• High proficiency in Google Workspace and/or Microsoft Office Suite.
• Clear professional written and verbal communication skills.

Preferred

• Experience supporting a CEO Executive Director or senior nonprofit leader.
• Background in consulting strategy or program management.
• Experience with nonprofit board operations and governance support.
• Familiarity with project management tools (e.g. Asana ) and CRM management systems.
• Experience in a nonprofit or education-focused environment.

Skills and Competencies:

• Mission Alignment: Models BMTs values and connects work to impact.
• Collaboration & Communication: Builds trust and fosters clarity.
• Equity & Inclusion: Centers belonging and removes barriers.
• Execution & Ownership: Drives quality outcomes with accountability.
• Innovation & Growth: Learns adapts and leads improvement.
• Ability to work collaboratively in a diverse environment
• Works effectively with colleagues and stakeholders

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
• The person in this position needs to be able to move about inside and outside different facilities (e.g. schools) or offices throughout the workday.
• The candidate is expected to attend conferences meetings and training sessions both virtually and in-person.
  

Work Environment

• The standard work schedule is Monday through Friday. To support collaboration community building and teamwork Black Men Teach requires staff to work on-site three days per week Tuesday through Thursday. Mondays and Fridays are designated as remote workdays.
• This position operates in a collaborative fast-paced hybrid work environment requiring frequent interaction with colleagues partners schools and community stakeholders. The role requires flexibility effective prioritization and the ability to manage multiple projects simultaneously.
  

Compensation and Benefits

Salary range: $62000 $75000. Final salary is determined by BMT based on years of experience educational background and level of expertise. Compensation is competitive and commensurate with experience. BMT offers a comprehensive benefits package designed to support the whole person your health your future and your life outside of work:

• Medical dental and vision insurance BMT covers 75% of the employee premium and 65% of dependent premiums
• 401(k) retirement plan with up to 4% employer match
• Paid Time Off (PTO) paid sick leave and company-observed holidays in accordance with Black Men Teachs leave policies
• Professional development opportunities aligned with your growth
• We offer a hybrid work environment that emphasizes flexibility collaboration and community connection.
  

EEO Statement

Black Men Teach (BMT) is an equal opportunity employer committed to creating an inclusive and equitable workplace where all team members feel valued and supported. We celebrate diversity in all its forms and do not discriminate based on race color religion creed national origin ancestry gender gender identity or expression sexual orientation age disability veteran status marital status or any other characteristic protected by law.

Join Us!

If youre passionate about reimagining systems and creating lasting impact we invite you to bring your ideas and energy to BMT. Together were not just transforming education were transforming possibility.