Events Coordinator

What Youll Do

Events & Program Coordination

• Support coordination and execution of corporate meetings leadership programs retreats conferences and internal events
• Coordinate event logistics including venue communication room blocks catering transportation audiovisual needs and attendee support
• Manage attendee communications confirmations schedules travel details and event logistics
• Maintain event calendars tracking spreadsheets planning timelines and organizational documents
• Coordinate hotel accommodations and travel arrangements related to meetings and events
• Support on-site event execution and day-of coordination activities
• Track invoices receipts expenses and post-event follow-up items
• Assist with setup of meeting materials name tags signage printed collateral and event resources
• Help support a positive and organized attendee experience throughout events and programs

Communication & Administrative Support

• Draft and distribute agendas logistics documents reminders confirmations and event communications
• Coordinate scheduling and meeting logistics with internal stakeholders vendors and office administrators
• Maintain organized planning files event documentation and shared resources
• Support presentation preparation and coordination of meeting materials
• Assist with ongoing updates to planning documents attendee lists and event records

Vendor & Team Coordination

• Build and maintain positive working relationships with hotels venues caterers and external vendors
• Partner with internal planning teams and office administrators to coordinate event details
• Support collaboration across multiple offices and teams throughout the planning process
• Assist with maintaining organized event processes and coordination workflows

Qualifications :

Who Were Looking For

• 3 years of experience in event coordination hospitality executive support administrative support project coordination or related experience
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to manage multiple projects deadlines and priorities simultaneously
• Ability to work independently prioritize tasks and manage responsibilities with minimal oversight
• A proactive mindset with strong initiative and the ability to anticipate needs before they arise
• Excellent written and verbal communication skills
• Strong interpersonal skills with a collaborative and service-oriented mindset
• Experience supporting meetings conferences retreats or company events preferred
• Proficiency with Microsoft Office Suite Outlook Excel Teams and virtual meeting platforms
• Ability to adapt quickly and stay organized in fast-paced or changing environments
• Professionalism when interacting with employees vendors and event attendees
• Interest or experience in photography presentation support graphic design or visual event materials is a plus
• Ability and willingness to travel approximately 4-6 times per year in support of company meetings conferences and events

What Makes You Successful in This Role

• Strong organizational skills with the ability to keep projects timelines and event details moving forward effectively
• Exceptional attention to detail and consistent follow-through
• A proactive and resourceful approach to problem-solving and event support
• Adaptability and the ability to remain calm in fast-paced or changing environments
• A collaborative service-oriented mindset with a willingness to support others where needed
• Comfort working behind the scenes to help meetings programs and events run smoothly
• Dependability and accountability in managing assigned responsibilities
• An interest in creating organized welcoming and positive experiences for attendees and internal teams

Additional Information :

Physical & Work Environment

• This role may be performed remotely or from a KPFF office and includes a combination of desk-based coordination work and on-site event support.
• You must be willing and able to travel periodically in support of company meetings conferences retreats and internal programs.
• During event execution and peak planning periods you may spend extended periods standing walking moving between meeting spaces and supporting event setup and coordination activities.
• You may occasionally lift carry and transport event materials supplies signage boxes or equipment up to 25 pounds.
• You must be comfortable working in fast-paced environments while managing multiple priorities and responding to changing event needs in real time.
• You may regularly navigate hotels conference venues airports and large meeting environments during multi-day events.
• This role requires the ability to use a computer and standard office equipment for extended periods of time.

Why KPFF

KPFF is a collaborative people-centered organization that values connection curiosity and long-term this role you will support meaningful programs and events that help bring together employees and leaders from across the firm while contributing to a highly collaborative team environment.

If you enjoy organizing details supporting people and helping create thoughtful and well-executed experiences wed love to hear from you.

Benefits and Compensation

We believe that supporting our people goes beyond the work itself. Thats why we offer a flexible comprehensive benefits package designed to help you thrive both personally and professionally.

Benefits include:

• 401(k) retirement savings plan with employer contribution
• Medical insurance
• Dental insurance
• Vision insurance
• Health Savings Account (HSA) with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• Life insurance
• KPFF Paid Family Leave
• Short-term and Long-term disability insurance
• Paid Holidays (including two Floating Holidays)
• Paid Time Off (vacation sick jury duty)

Compensation & Recognition

We provide a competitive base salary that reflects your skills and experience. For candidates with at least 3 years of relevant experience the typical range is $31.25- $36.05. In addition we reward both individual and team achievements with performance-based bonuses.

Work Authorization

This position is not eligible for visa sponsorship. Candidates must be authorized to work in the United States without sponsorship now or in the future.

#LI-AG1

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race color creed ethnicity national origin religion marital status sex/gender (including sexual orientation or gender identity) pregnancy veteran status citizenship status physical or mental disability or any other protected basis.

Remote Work :

Yes

Employment Type :

Full-time