Enrollment Coordinator

Wayside Schools

Job Location:

Austin, TX - USA

Monthly Salary: $ 45000 - 50000

Posted on: 9 days ago

Vacancies: 1 Vacancy

Job Summary

Jot Title: Enrollment Coordinator

Reports to: Enrollment Manager

Location: Wayside Schools

Salary: $45000-$50000

ABOUT WAYSIDE SCHOOLS:Wayside Schools is an open-enrollment tuition-free Pre-K3-12^thgrade public charter school network that provides over 1900 scholars across its three South Austin campuses with a rigorous education. Since 2012 Wayside schools has striven to empower historically underserved scholars providing them with the instructional experiences academics skills intellectual habits and social and emotional competencies needed to become graduates from four-year colleges and universities providing them with the access and opportunities they need to narrate their own futures and positively impact and empower the families and communities to which they belong.

JOB GOAL:The Enrollment Coordinator will support the schools community-focused enrollment efforts including student recruitment and retention initiatives. This role will assist in coordinating outreach to prospective scholars and parents by helping implement engagement strategies within a limited budget. The Enrollment Coordinator will also help build and maintain positive relationships with local schools and educational non-profits to support Wayside Schools enrollment and recruitment goals.

QUALIFICATIONS

Education

Bachelors Degree from an accredited four-year educational institution (Preferred)

Experience

A minimum of 1 years of experience in student enrollment or similar role in education or similar organization.

A minimum of 1 years experience in marketing outreach or development

Strong cultural competency skills including the ability to communicate and work effectively with a diverse population.

Bilingual (Spanish Required)

Skills and Mindsets

Excellent organizational and communication skills with a good command of the English language and vocabulary.

Results driven approach to work with a passion for achieving goals and flexible attitude to the working environment.

Exceptional project management and data assessment skills with an ability to juggle multiple priorities simultaneously.

Knowledge of complex stakeholder management ability to collaborate and develop and maintain successful and professional working relationships.

Proven experience building operational efficiency while proactively finding solutions.

Proven excellent IT and analytical skills and ability to gather and analyze data extracting insights and reporting.

Excellent written and verbal communication and interpersonal skills.

Excellent time management and organizational skills.

Exceptional attention to detail.

Highly-motivated and self-starter/self-directed learner with a whatever it takes attitude to work independently and as a team player.

Highly skilled ability to manage multiple tasks prioritize problem solve and navigate through ambiguity. Unquestioned integrity and commitment to the Wayside mission and community.

Service-oriented able to adapt to a changing environment while applying flexibility to work under pressure and remaining calm in the midst of competing demands.

Ability to maintain emotional control under stress.

High level of flexibility and openness to change.

A high level of self-awareness including transparent understanding of ones strengths and weaknesses.

Desire to serve as a team member and work collaboratively to serve campus community.

Ability to exercise excellent judgment in decision-making.

Initiator problem-solver and creative thinker.

Knowledge of the laws rules procedures and programs specifically related to the business operation of public charter schools in Texas.

Proficiency in Microsoft Office applications.

Familiarity with social media platforms

Must be able to work some evenings and weekends

PERFORMANCE RESPONSIBILITIES AND DUTIES

I. Enrollment/Student Recruitment

Receive incoming calls and/or host visits from those inquiring about the school

Call prospective families to coordinate school visits and give information

Review incoming applications

Determine ways to communicate with and organize waitlisted-families

Guide prospective families through the school selection and enrollment process

Provide enrollment counseling to incoming students and families

Serves as the point person for application questions from the parent community and the campus staff maintaining knowledge of the application and lottery rules

Serve as a liaison to parents and facilitate information sessions about Wayside Schools

Participate at feeder school fairs and will be responsible for planning and executing events in the community

Give presentations at community meetings and neighborhood events and may be required to represent Wayside Schools in television and radio interviews

Host regular tours and special events to invite community members to learn about Wayside Schools

Coordinate and monitor recruitment event timelines and ensure deadlines are met

Secures and represents Wayside Schools at events to promote scholar enrollment

Establish presence in the community for outreach and recruiting purposes

Collaborates with campus leadership to align enrollment process for families

Monitors campus specific recruitment efforts and implements strategies as directed by supervisor

Other duties as assigned

Retention

Communicates with campuses regarding student enrollment for retention and recruitment purposes

Lead or assists in various projects as needed

Leads campus re-enrollment efforts collaborating with campus leadership to ensure Network enrollment is met

Monitors campus specific retention efforts and implements strategies as directed by supervisor

Ensures proper follow-up and assistance if needed

Collaborates with campus leadership to follow through on documentation for withdraws

Coordinate and execute events for enrolled scholars and families to help with retention

Other duties as assigned

Professionalism

Create reports for families stakeholders school board and the community at large

Manage all data related to scholar recruitment and retention and provide detailed analysis of the data on a weekly monthly quarterly and annual basis

Prepare and analyze a variety of reports including but not limited to student attendance enrollment student retention and student data

Collaborates with the communications manager to carry out marketing strategies to build the branding and reputation for Wayside Schools

Weekly meetings with different departments to develop recruitment and retention plans

Coordinates interviews and media interest including newspaper advertisements and event promotions

Oversee scholar enrollment software to include assistance with all processes for parent and campus personnel

Mastery of the scholar enrollment software including navigation of all functions and leadership of Wayside team in utilizing the software

Develop and implement policies procedures and systems related to enrollment and retainment

Participate in approved professional development to improve skills related to job assignment

Adhere to ethical and legal standards and model behavior that is professional and responsible

Spanish translation for Network wide communication with families

Other duties as assigned

II. Management and Leadership

No supervisory responsibilities

Train and collaborate with campus operations team on enrollment strategies

Actively serve on Networks leadership team committees

Other duties as assigned based on the needs of the Network campuses or scholars.

IV. Board Meetings

Assume the role of the Enrollment Manager in their absence at board meetings.

Other duties as assigned based on the needs of the Network campuses or scholars.

PROFESSIONAL EXPECTATIONS

Demonstrate behavior that is professional ethical and responsible;

Participate in workshops seminars and conferences to enhance knowledge and skills;

Demonstrate knowledge and support of Wayside Schools mission values standards policies and procedures confidentiality standards Employee Handbook expectations and code of ethical behavior as stated in the Handbook;

Ensure compliance with all state and federal laws local board policies administrative guidelines and the Texas Educators Code of Ethics;

Serve as appropriate role model for Wayside Schools colleagues students staff and parents;

Conduct self in a professional manner at all times.

POLICY and REGULATORY COMPLIANCE

Attend training and complete research to understand applicable state statutes local policies/procedures and federal & state compliance requirements;

Wayside Schools handbooks and procedures manuals: Work with administrators to check and assist with adherence in all areas. Suggest changes to documents as necessary.

PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS

Frequent prolonged and irregular hours of duty;

Some light manual labor;

Endure possible inclement weather conditions to provide for student safety.

BENEFITS

Health Insurance including major medical dental vision and life;

10 Days Accrued Leave Per Year;

Professional Development and Coaching;

State retirement plan (TRS);

403(b) Plan.

Additional Information:

This job description is not an employment agreement or contract. Wayside Schools has the exclusive right to alter this job description at any time without position is exempt from the Fair Labor Standards Act (FLSA). The office hours are 8:00 am to 5:00 pm however from time to time may work an extended schedule including weekends and evenings according to demands of the role and accordance with applicable laws and Wayside Schools policies no person shall be excluded from consideration for recruitment selection appointment training promotion retention or any other personnel action or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race religion color national origin sex disability age or veteran status (except where age sex or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration). All new employees must present proof of identity and eligibility to work in the United States. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Required Experience:

Jot Title: Enrollment CoordinatorReports to: Enrollment ManagerLocation: Wayside SchoolsSalary: $45000-$50000ABOUT WAYSIDE SCHOOLS:Wayside Schools is an open-enrollment tuition-free Pre-K3-12thgrade public charter school network that provides over 1900 scholars across its three South Austin campuses...