Database Sustainment Specialist

Position Summary

The Database Sustainment Specialist (DSS) provides comprehensive sustainment maintenance reconciliation and data integrity support for Bureau of Medicine and Surgery (BUMED) Facility Management databases and related enterprise systems. The DSS is responsible for maintaining facility asset space utilization project management and preventive maintenance data across multiple systems of record under the technical direction of Activity Facility Managers.

The DSS ensures the accuracy completeness and synchronization of facility information drawings assets preventive maintenance schedules project records and real property data across BUMED NAVFAC and Defense Health Agency (DHA) systems. The position supports facility operations maintenance management space utilization planning project tracking customer support and reporting activities while serving as a key resource for data validation reconciliation and system sustainment efforts.

Accommodation Requests

We are committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process contact our HR Director (April Hawkins) at or

Essential Duties and Responsibilities

Facility Management Database Sustainment

• Provide ongoing sustainment maintenance and administrative support for all Facility Management databases and related systems.
• Maintain database records based on information provided by and under the technical direction of Activity Facility Managers.
• Ensure facility management systems contain current accurate and complete information.
• Monitor data quality and perform corrective actions to resolve discrepancies across systems of record.

Computer-Aided Facility Management (CAFM) and Drawing Management

• Ensure the most current facility drawings are uploaded and maintained within CAFM systems.
• Manage and maintain facility drawings produced in Drawbase (CAD) and AutoCAD.
• Retrieve and update drawing files maintained in BUMED Headquarters and Regional SharePoint repositories.
• Identify and correct discrepancies between room inventory records and facility drawings.
• Ensure all room inventory records are properly linked to corresponding facility drawings.
• Maintain facility space records to support occupancy utilization and planning activities.

Asset Management and Data Reconciliation

• Reconcile facility inventories against authoritative real property databases including iNFADS on at least an annual basis.
• Identify discrepancies between Real Property Installed Equipment (RPIE) records and MAXIMO asset inventories.
• Conduct asset verification and validation activities including field verification when required.
• Maintain working inventories of incorrect or missing asset information and coordinate corrective actions with responsible contractors and stakeholders.
• Support building name reconciliation efforts between iNFADS DMLSS-FM and LogiCole systems.
• Maintain records supporting facility asset lifecycle management activities.

Maintenance Management Support

• Maintain preventive maintenance schedules when not covered under Operations and Maintenance (O&M) contracts.
• Reconcile maintenance contractor equipment inventories and preventive maintenance schedules using contract J-Tables and related documentation.
• Track and monitor MAXIMO work orders and update DMLSS-FM records to reflect current maintenance status.
• Analyze work order activity and maintain performance metrics related to:
• • Emergency Work Orders
  • Urgent Work Orders
  • Important (IMP) Work Orders
  • Routine Work Orders
  • Completed Work Orders
  • Cancelled Work Orders
  • Open Work Orders
• Produce monthly reports and trend analyses of maintenance performance indicators.

Project Management Database Support

• Maintain and update records for active facility projects within systems of record including eProjects Project Tracker and related databases.
• Monitor and report design construction renovation and maintenance project progress.
• Support project status reporting and project portfolio management activities.
• Gather and maintain project documentation and supporting records.

Facilities and Real Property Reporting

• Generate reports and analytical products from multiple facility management systems and repositories.
• Perform BUILDER work item and work order data extraction from MAXIMO.
• Conduct Facility Restoration and Modernization data analysis utilizing FRES information.
• Retrieve and analyze facility condition history and condition assessment ratings.
• Assist with Maintenance Action Plan (MAP) data validation and verification activities.
• Access and support analysis of DD Form 1391 project information from PAX.

Space Utilization and Occupancy Management

• Support facility space utilization planning and management activities.
• Track and document personnel occupancy assignments locations and organizational allocations.
• Maintain space utilization databases and records.
• Develop and maintain seating charts for headquarters and detached personnel.
• Manage workstation assignments and key control records.
• Support post-space utilization assessments and occupancy tracking initiatives.

Stakeholder Coordination and Facility Support

• Maintain current points of contact for NAVFAC Asset Managers and Real Property Asset Officers (RPAOs).
• Support NAVFAC personnel contractors and vendors with facility and equipment access requirements.
• Escort authorized vendors performing facility maintenance services as required.
• Gather facility information and supporting documentation following POAM surveys and assessments.
• Coordinate with government personnel contractors and stakeholders to resolve facility data issues.

Work Order and Administrative Support

• Submit facility-related work orders through designated SharePoint portals and maintenance management systems.
• Track work order status and coordinate follow-up activities with maintenance providers.
• Maintain and update facility management SharePoint sites and document repositories.
• Update regional and headquarters shared drives with current facility documentation and records.
• Support preparation and maintenance of Special Projects Board documentation spreadsheets reports and presentations.

Training and Customer Support

• Provide customer support to Facility Management personnel and system users.
• Deliver training and user assistance on facility management databases and systems as requested.
• Support user adoption and effective utilization of facility management tools and applications.
• Assist in development and maintenance of user guides procedures and training materials.

Education Experience and Technical Skills

Required Education Experience and Technical Skills

• Minimum of three (3) years of experience working with:
• • BUILDER Sustainment Management System
  • MAXIMO Computerized Maintenance Management System (CMMS)
  • DMLSS-FM (Defense Medical Logistics Standard Support Facilities Management)
• Experience supporting facility management maintenance management real property management or related programs.
• Ability to analyze and interpret facility management data from multiple systems of record.
• Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel
• Must have or be able to obtain and maintain a valid drivers license

Preferred Education Experience and Technical Skills

• Associates degree in Facility Management Information Systems Business Administration Engineering Technology Construction Management or related discipline.
• Experience supporting BUMED DHA NAVFAC or other Department of Defense organizations.
• Experience with:
• • Drawbase
  • AutoCAD
  • CAFM Systems
  • iNFADS
  • LogiCole
  • FRES
  • PAX
  • eProjects
  • Project Tracker
  • SharePoint
• Strong database management and data reconciliation skills.
• Knowledge of facility management maintenance management and asset management principles.
• Ability to identify analyze and resolve data discrepancies across multiple systems.
• Strong reporting analytical and problem-solving capabilities.
• Proficiency with Microsoft Office Suite including Excel Word PowerPoint and SharePoint.
• Ability to work independently and manage multiple priorities.
• Excellent organizational communication and customer service skills.
• Ability to maintain accurate records and ensure data integrity across enterprise systems.

Working Environment

This position primarily operates in a professional office setting with standard office equipment and a quiet climate-controlled environment. While in the office there is no regular exposure to loud noise hazardous materials or heavy machinery.

This role also requires periodic travel to project sites including locations undergoing renovation or active construction. During site visits the employee may be exposed to non-temperature-controlled environments construction noise dust and other typical conditions found on job sites. Appropriate personal protective equipment (PPE) may be required during these visits depending on site conditions. While on site visits an individual in this role will be required to work typical hours at the request of the client or role demands.

Physical Demands

Sitting/Standing: This is not a sedentary role. This role requires the ability to be on your feet moving around a construction site for most of the day interacting with contractors contractor representatives and inspecting the construction work that is being performed.

Walking: This role requires the ability to move about outside in various geographic and building terrains to access a construction site to provide quality assurance services.

Stooping/Kneeling/Crouching/Crawling: This role requires stooping kneeling crouching crawling and ladder climbing to inspect all aspects of building construction to foundations crawlspaces and roofs.

Using Hands/Fingers: This role constantly operates technological office equipment such as laptop mouse keyboard computer monitors telephones and scanners copiers and fax machines.

Talking/Hearing: This role requires constant communication with others in the organization to exchange information review information and make decisions about information.

Seeing: This role requires the ability to see view and distinguish all aspects of construction to ensure quality control.

Carrying/Lifting: This role requires lifting up to 30 lbs to transport technological office equipment safety equipment and other needed construction items to and from various workspaces.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

Native American Hiring Preference

Our parent company Mno-Bmadsen prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section qualified means that the applicant meets the technical and experiential needs for employment; and suitable means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First to qualified Pokagon Band citizens; and
• Second to qualified spouses and qualified custodial parents; and
• Third to other qualified Native Americans; and
• Fourth to all other qualified applicants

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.

Home Office Connectivity Requirements for Hybrid & Remote Positions

To ensure reliable collaboration client service and secure access to company systems the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing VPN connectivity and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes:

• Wired broadband service (cable fiber or DSL) with at least minimum 100 Mbps download / 20 Mbps upload
• Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed

Cellular hotspot or fixed wireless cellular services (e.g. T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local state and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy.

Required Experience:

IC