Administrative Assistant

Summary

The Administrative Assistant must perform clerical and administrative functions such as payroll and billing paperwork invoice clients organizing and maintaining paper and electronic files and providing information to callers. The position often involves working with various people throughout the company to get tasks done quickly and efficiently while also having an eye for details.

Responsibilities

• Serve the customer and exceed their expectations as they are our first priority

• Communicate professionally with clients and co-workers ensuring that all inquiries are answered timely and accurately

• Prepare and process payroll including billing paperwork

• Invoice customers including requested supporting documents neatly timely and accurately

• Set up all necessary materials for new and current customers

• Contact clients concerning overdue accounts

• Creating and processing credit memos

• Process Accounts Payable invoices maintain AP Invoice spreadsheet and ensure payments are being processed

• Review expense reports for regional salaried employees to verify validity and accuracy

• Make hotel reservations for regional employees as well as set up meeting venues for management

• Ensure upkeep of customer files and employee files

• Create employee ID badges

• Maintain all required databases

• UPS shipping and receiving

• Upkeep office supplies

• Prepare various typed documents such as letters interoffice reports and reports of contact

• Liaise with members of the corporate office and the region on various issues

• Other duties as assigned

Requirements

• High School diploma or equivalent

• Minimum of 1 year of office experience

• Must be able to efficiently and effectively communicate via email on a computer and phone

• Expertise in the Office suite programs (specifically Microsoft Excel PowerPoint and Word)

• Basic knowledge and understanding across multiple computer platforms

We are an Equal Opportunity Employer. Veterans are encouraged to apply.