Administrative Support Specialist

Position Overview

SteerBridge is seeking a mid- to senior-level Administrative Support Specialist to provide executive administration correspondence control task management and program-office support for an anticipated Headquarters Marine Corps engagement.

The successful candidate must have an active Secret clearance and hands-on experience using the Department of the Navy Enterprise Task Management Software Solution commonly known as DoN ETMS2. This individual will support administrative and task-management activities across NIPRNet and SIPRNet environments.

This position is contingent upon SteerBridge receiving the contract award.

Key Responsibilities

Daily Office Administration

• Manage complex executive calendars appointments and competing leadership priorities.
• Coordinate internal and external meetings conferences and special events.
• Assist with official travel planning itineraries documentation and related administrative requirements.
• Coordinate visitor access security clearances meeting locations and logistical arrangements.
• Prepare agendas meeting materials read-ahead packages minutes and action-item summaries.
• Maintain professional communication with senior military civilian contractor and external stakeholders.

Correspondence Control

• Draft edit format coordinate and route official correspondence.
• Ensure compliance with Department of the Navy and Marine Corps writing standards and routing procedures.
• Prepare memoranda position papers briefing materials reports and other official documents.
• Review correspondence for grammar formatting completeness accuracy and proper coordination.
• Maintain correspondence logs and monitor documents throughout the review and approval process.

Task and Action-Item Management

• Receive track route process and close assigned tasks using DoN ETMS2.
• Monitor administrative and programmatic action items assigned to the Program Office.
• Provide regular status reports to leadership and follow up with responsible stakeholders.
• Identify approaching and overdue deadlines and support timely resolution.
• Receive track and process Automatic Message Handling System messages.
• Maintain accurate task records and supporting documentation.

Program Office Support

• Provide administrative and task-management support at the unclassified and Secret levels.
• Perform work on NIPRNet and SIPRNet systems in accordance with applicable security requirements.
• Draft official correspondence position papers briefings summaries and status reports.
• Maintain SharePoint sites document libraries trackers templates and program repositories.
• Research and assist with the development or maintenance of policy handbooks and office procedures.
• Coordinate Program Office conferences meetings events and stakeholder engagements.
• Handle sensitive controlled and classified information in accordance with security policies.

Required Qualifications

• Active Secret security clearance.
• Five to eight years of relevant administrative executive-support program-support or task-management experience.
• Direct hands-on experience using DoN ETMS2 to receive track route process and close tasks.
• Experience working within NIPRNet and SIPRNet environments.
• Experience processing or coordinating AMHS messages.
• Knowledge of Department of the Navy or Marine Corps correspondence standards and routing procedures.
• Experience managing executive calendars meetings official travel visitor clearances and administrative deadlines.
• Demonstrated ability to draft format review and route official correspondence.
• Experience tracking action items and providing accurate status updates to leadership.
• Proficiency with Microsoft Office Microsoft Teams Outlook and SharePoint.
• Strong written communication organization attention to detail and time-management skills.
• Ability to manage multiple urgent priorities in a fast-paced headquarters environment.
• Must be local to the Washington DC metropolitan area and available to work at the Pentagon and SteerBridge office.

Preferred Qualifications

• Prior administrative or program-support experience with Headquarters Marine Corps the Department of the Navy or another Department of Defense organization.
• Previous Pentagon experience.
• Experience supporting General Officers Senior Executive Service personnel Program Managers or other senior leaders.
• Familiarity with military travel visitor-access records-management and document-control requirements.
• Experience coordinating large conferences governance meetings or executive-level events.
• Bachelors degree in business administration public administration communications or a related field.

Proposal-Contingent Notice

This position is being recruited in support of an upcoming federal proposal. Any offer of employment will be contingent upon SteerBridge receiving the contract award final government approval verification of qualifications and clearance and confirmation of funding and position availability. The anticipated award and start dates are subject to change.

Benefits