Administrative Assistant (Community Development)
Job Location:
Juneau, AK - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Description
The Community Development Department is hiring an Administrative Assistant to join our team. Our mission is to
facilitate sustainable development in Juneau.WHO WE ARE LOOKING FOR
We are seeking an individual with strong proofreading and editing skills which can be demonstrated through work experience education writing samples or assessment results. While this is an entry-level position it is also well-suited for someone re-entering the professional workforce after a career break. We are looking for these qualities:
Knowledge: Proficiency in computer functions such as word processing spreadsheets and email is essential. Experience working with software programs such as Govern or Tyler Tech is desired but can be learned on the job as needed.
Skills: Excellent proofreading skills and strong attention to detail proficiency in touch typing is required. Effective communication and collaboration with coworkers are essential to ensure tasks are completed efficiently. Candidates should possess strong time and task management skills ensuring productivity and the ability to meet deadlines.
Abilities: Ability to multi-task and prioritize especially in the face of frequent interruptions is key. Must maintain a professional and courteous demeanor when interacting with customers both internal and external. Ability to comprehend and fulfill legal departmental and other requirements.
THE BENEFITS OF JOINING OUR TEAM
We are committed to professionalism and career enhancement while also sustaining a routine that supports life outside of work. This position works a 37.5-hour week with flexibility to meet scheduling needs or requests and is eligible for telework and remote work scheduling options after one year subject to supervisor approval.
WORKING HOURS AND LOCATION
This position works Monday through Friday from 8:00 AM to 4:30 PM with weeknight evening hours twice a month to support the Planning Commission (typically the second and fourth Tuesday each month). The office is in the Marine View Building in downtown Juneau near City Hall (paid covered parking is provided).- Typical Responsibilities
The Administrative Assistant (AA) provides administrative support for the Community Development Department (CDD) of the City and Borough of Juneau (CBJ). This is an entry level position working under the direction of the department Director as part of a team with the Administrative Officer and Administrative Coordinator. The position is the primary support staff for the Planning Commission responsible for public notices editing and proofreading legal documents staff reports and agendas creating meeting packets and other tasks related to cases. The AA assists with the development and implementation of workflows and procedures related to the permitting system. The AA assists the staff in the day-to-day activities of CDD and
regularly interacts with the City Clerks Office and other CBJ departments. Routine duties may include writing and responding to emails answering phones managing office supplies and providing excellent customer service both internally and externally. The AA uses and maintains multiple calendars to arrange and track meetings and deadlines. This position requires a great deal of desk and computer work including reading and reviewing documents typing and data entry. The AA delivers retrieves and distributes department mail and other items daily. The AA occasionally runs errands shops for supplies and performs additional duties as assigned.- Minimum Qualifications
Education:
High School graduation or the equivalent.Experience:
Six (6) months of clerical experience. This work is equivalent to an Office Assistant with the City & Borough of Juneau or equivalent elsewhere.
SUBSTITUTION:
Post-secondary or vocational training may be substituted for the required experience on the basis of: three (3) semester or four (4) quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)Other:
Avalid Drivers license at time of appointment and for continued employment.
- Supplemental Information
ADDITIONAL REQUIRED INFORMATION
Provide a resume and a letter of interest that explains why you are a good fit for this position.
Please read the below information carefully to ensure your application submission meets all submittal requirements.
Education
If you are using education to meet the minimum qualifications you must document your education in your application and you may be required to provide transcripts.Work Experience
If you are using work experience to meet the minimum qualifications you must document your work experience in the application.If your application does not support minimum qualifications you may not advance to the interview and selection phase of the recruitment.
NOTE:Attaching a resume or curriculum vitae is not an alternative to filling out the application in its see resume or CV or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Application Assistance
For questions regarding application submission or system operation errors please visit: your question is not answered in the FAQ you may contact the Department of Human Resources & Risk Management at or
For applicant password assistance please visit:
StatementThe City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call or TTY: Alaska Relay 711 or 1- or correspond with the Department of Human Resources & Risk Management at or 155 Heritage Way Juneau AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Required Experience:
Junior IC
