Administrative Assistant

You are a motivated administrative professional who thrives in a collaborative environment and helps keep a high-performing team running smoothly. You balance strategic coordination with day-to-day execution bringing accuracy care and a proactive can-do approach to your work.

You are tech-savvy and energized by learning new tools and processes. You enjoy supporting others anticipating needs and stepping in where needed to help the team succeed. You communicate effectively and contribute positively to team morale. If you enjoy playing a central role on a dynamic legal team making a meaningful impact each day and growing with a strong team wed love to hear from you.

We are a collaborative team that supports litigation risk compliance and procurement services for a publicly traded company. Our work includes managing an active litigation docket advancing enterprise risk initiatives supporting compliance and ethics programs and partnering with the business on contract and procurement matters.

In this role you will support attorneys paralegals and business partners across litigation compliance risk management and procurement while also providing executive administrative support to the VP of Litigation & Enterprise Risk and Chief Compliance Officer as well as the Chief Procurement Officer. You will work closely with an engaged team of legal risk and procurement professionals.

Executive Administrative & Team Support

• Provide executive administrative support to attorneys paralegals business partners the VP of Litigation & Enterprise Risk as well as the Chief Procurement Officer and procurement specialists.

• Support the litigation risk management and procurement teams by anticipating needs and ensuring seamless execution of administrative activities.

• Process vendor invoices legal billing and expenses accurately and timely.

• Coordinate legal settlement documentation and facilitate payment processing.

• Order supplies.

• Assist with onboarding logistics and coordination.

• Provide back-up support to other administrative professionals.

Calendar Coordination & Relationship Management

• Manage calendars and schedule meetings with internal teams outside counsel and business partners.

• Coordinate meeting logistics including conference rooms and virtual platforms.

• Book and manage travel; prepare expense reports

• Prepare team meeting agendas

• Organize and prepare materials for meetings including catering.

Document & Information Management

• Draft proofread and format legal and business documents with accuracy.

• Assist in drafting and editing PowerPoint presentations

• Maintain organized records in SharePoint and document management systems.

• Ensure document version control and accessibility.

Events & Culture

• Help plan and execute team Law Department and HQ events such as lunches happy hours field trips and parties.

• Support a positive and inclusive team environment.

What We Offer:

Compensation: This role is eligible for our annual merit-increase program and we are targeting a salary range of $68400-$102600 based on your level of skills qualifications and experience. You will also be eligible for our Annual Incentive Program which offers a cash bonus targeting 5%of base pay. Potential plan funding may range from zero to two times that target.

Benefits: When you join our team you and your dependents will be offered coverage under our comprehensive employee benefits plan which includes medical dental vision short and long-term disability and life insurance. We offer a pre-tax Health Savings Account option which includes a company contribution. Other benefit options are also available such as voluntary Long-Term Care and Employee Assistance Programs. We also support personal volunteerism sponsor a host of diversity networks promote mentoring and provide training and development opportunities to help you chart your path to a fulfilling career.

Retirement: Employees are able to enroll in our companys 401k plan which includes a paid company match in addition to our contribution equal to 5% of your eligible pay.

Paid Time Off or Vacation:We provide eligible employees who are scheduled to work 25 hours or more per week with 3-weeks of paid vacation to use during your first year of addition after being employed for six months eligible employees begin to accrue vacation for future use. We also recognize eleven paid holidays per year providing a total of 88 holiday hours and paid parental leave for all full-time employees.

Attention Internal Applicants: To ensure transparency across the organization please have a discussion with your manager prior to applying for any new opportunities. If you need any help facilitating this conversation please reach out to your HR Representative for more information on how to apply including best practices for updating your profile or partnering with HR and Recruiting please visit our internal applicant page on Roots: is an equal opportunity employer. Inclusion is one of our five core valuesand we strive to maintain a culture where all our people feel a sense of belonging opportunity and shared purpose. We are committed to recruiting a diverse workforce and supporting an equitable and inclusive environment that inspires people of all backgrounds to join stay and thrive with our team.