Workplace Services Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

What this job involves

The Workplace Services Coordinator plays a key role in delivering highquality workplace and facilities services while providing direct support to senior leadership. This role contributes to operational excellence stakeholder engagement and service delivery aligned with JLLsFuture of Workapproach.

The position requires a confident servicedriven professional who can manage executive support F&B and hospitality coordination and workplace operations with minimal supervision.

Key responsibilities

Client / Stakeholder Support

• Deliver a high standard of customer service to internal and external stakeholders
• Act as a key coordination point between workplace teams vendors and senior stakeholders

Procurement & Vendor Management

• Coordinate onsite contractors and service providers to ensure service standards are met
• Support procurement of vendors services and workplace supplies

Finance Support

• Manage invoice processing expense claims and financial documentation accurately
• Coordinate with finance teams to ensure timely reimbursements

Health Safety & Risk

• Conduct regular safety audits and ensure compliance with site procedures
• Support incident reporting escalation and business continuity activities

Site Operations Management

• Oversee loading dock coordination and delivery processes (if applicable)
• Manage conference room bookings meeting setup and executive hospitality requirements
• Coordinate F&B services for meetings events and senior leadership engagements
• Ensure adequate consumables and high standards of workplace cleanliness
• Manage client and contractor escorting in restrictedaccess areas

Executive Support

• Provide endtoend administrative and personal assistant support to senior leadership
• Manage calendars travel arrangements expenses and confidential matters

• Ensure compliance with company policies and business conduct standards

Requirements

• Diploma or above preferred
• Minimum 13 years of experience in executive support workplace services facilities or hospitality roles
• Able to work independently manage priorities and handle confidential information

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.