Executive Assistant

Calendar Management:

• Manage complex calendars for a team of Regional Directors across the Growth & Emerging Markets (GEM) and SEA Cluster prioritizing appointments meetings and travel engagements across different time zones.
• Coordinate virtual and in-person meetings including logistics and technology setup.
• Proactively manage emails and anticipate potential scheduling conflicts suggesting solutions.

Travel Coordination:

• Arrange domestic and international travel accommodations and itineraries for a team of Regional Directors.
• Track expenses budgets and purchase orders related to travel and operations.
• Ensure compliance with company travel policies and optimize itineraries for productivity.

Meeting and Event Management:

• Support leadership projects team events and business operations across the GEM and SEA Cluster.
• Organize and prepare for regional conferences and leadership meetings including logistics catering audiovisual equipment and agenda development.
• Track deadlines meeting minutes and action items; distribute follow-up reports and monitor progress on key initiatives.
• Conduct post-event evaluations and gather feedback for continuous improvement.

Administrative Support:

• Draft and edit correspondence presentations and other documents as needed on behalf of the Regional Directors.
• Handle confidential information with professionalism and discretion.
• Maintain confidential administrative files and records.
• Research and gather information on various topics.
• Serve as liaison between the Regional Directors and internal stakeholders especially on critical decision-making.

Project Management:

• Support the Regional Directors with special projects and initiatives.
   

Regional Director Support:

• Provide flexible support for urgent requests and special projects across the GEM and SEA Cluster.
• Improve administrative processes and ways of working to drive efficiency across the team.
• Research and source vendors for regional and functional leadership events and initiatives.
• Manage ongoing relationships with external vendors to ensure timely delivery of services and resolve any issues.

Qualifications :

Experience:

• Minimum of 6-8 years of experience as an Executive Assistant or in a similar administrative role preferably in an international or fast-paced environment.
• Excellent organizational and time management skills with the ability to prioritize and multitask effectively.
• Strong communication and interpersonal skills with the ability to build rapport with diverse individuals at all levels.
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) with experience in calendar management software and other relevant administrative tools.
• Impeccable attention to detail and accuracy.
• Ability to work independently and take initiative while also being a team player.
• Strong written and verbal communication skills in English fluency in additional languages preferred.
• Bachelors degree or equivalent experience preferred.

Must have:

• The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual  must have the ability to exercise good judgment in a diversity of situations with strong written and verbal communication administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities.
• Ability to handle confidential information and work effectively with sensitive data.

Additional Information :

JDE Peets - now part of Keurig Dr Pepper is the worlds leading pure-play coffee company with a presence in more than 100 markets. Guided by our Reignite the Amazing strategy we are focused on brand-led growth across three big bets: Peets LOR and our 10 strategically selected local icons led by Jacobs.

Remote Work :

No

Employment Type :

Full-time