Operations Assistant

Operations Assistant

An Operations Assistant sits between a team assistant and an operations manager. Youre not a specialist. Youre a generalist who moves fast picks up context quickly and applies good judgment across whatever the operations team needs most right now.

Youll work directly with the operations team of one of the fastest-growing US-based AI energy infrastructure companies. One week youre coordinating interviews for a recruiting sprint. The next youre processing invoices chasing supplier quotes or keeping a sales pipeline clean before quarter close. No two weeks are the same.

We train you on the tools and workflows that run world-class companies then place you inside a high-performance operations team that needs hands they can trust.

This is a launchpad. Operations Assistants at top startups go on to become operations managers team leads and specialists in recruiting finance or procurement. You wont be pushing tickets in a silo. Youll see how one of the worlds most ambitious companies gets built from the inside.

What youll own

• Execute and close tasks delegated by the operations team. Fast complete no loose ends

• Recruiting support: interview scheduling candidate communication pipeline upkeep

• Finance support: invoice processing expense tracking payment preparation

• Sales support: CRM hygiene offer preparation follow-up coordination

• Procurement support: supplier research quote comparisons order tracking

• Documentation and process builds that make the whole team faster

• Whatever is the highest priority that week

Who this is for

• Based in Portugal

• A generalist. You dont need a defined lane to do great work

• Sharp driven and honest. You flag problems early and always bring a solution

• Strong written and spoken English; you communicate clearly and professionally

• Curious about AI and how its changing the way fast-moving companies operate

• Comfortable with ambiguity. You make good calls with limited context and dont wait to be told

• Recently graduated or early in your career and looking for the fastest path to real responsibility

What you get

• Monthly fee between 2000 and 3000 depending on seniority experience and performance

• Freelance contract (full-time engagement) with a long-term perspective and the option to convert to employment

• Performance-based bonuses that can add up to 3 months fees

• Modern laptop/hardware provided by us

• Specialized training in AI and LLM tools

• Access to a community of automation engineers designers and senior operators

How we hire

Selection is rigorous. We hire for potential judgment and intellectual curiosity not years of experience. If youre the kind of person who solves problems before they become problems we want to hear from you.