Office and Facilities Assistant

Responsible for providing administrative and operational support across Astrum CROs European offices ensuring the smooth and efficient day-to-day running of office operations. The role coordinates business travel manages office supplies and consumables oversees facilities and vendor relationships and supports fleet and insurance administration. It ensures that administrative and operational priorities remain aligned across the organisation while maintaining a well-organised safe and functional working environment for all staff.

• Provides day-to-day administrative support to the team including document management correspondence filing and the coordination of internal communications.
• Prepares and formats documents presentations and reports as requested by management and team members.

Travel Coordination

• Plans books and manages business travel arrangements for Astrum employees including flights train tickets hotels transfers and car rentals in line with company travel policies and budget guidelines.

• Manages the procurement and replenishment of office supplies and consumables maintaining adequate stock levels at all times.
• Serves as the primary point of contact for building management landlords and facilities service providers coordinating maintenance requests repairs and refurbishments.

• Maintains effective relationships with preferred suppliers and service providers across travel consumables facilities and office services ensuring compliance with agreed terms and service levels.
• Coordinates the renewal and administration of company insurance policies including fleet office property and travel insurance liaising with brokers and providers to ensure appropriate coverage.