Administrative Assistant (Part-Time) Six Floor Solutions

• Coordinate the purchase and management of company merchandising.

• Keep track of administrative deadlines renewals and recurring obligations.

Finance & Accounting Support

• Act as a point of contact with the companys external accounting team.

• Gather organise and share invoices receipts and other accounting documentation.

• Support bank reconciliations and routine financial administration.

• Maintain organised records of expenses and supporting documentation.

• Follow up internally when financial or accounting information is missing.

• Support payment preparation and supplier administration when required.

• Maintain the budget control files updating expenses and revenue by item to support budget execution tracking.

• Maintain the cash flow control files including VAT payment forecasts updated automatically from loaded invoice and reconciliation data.
  

HR & People Administration

• Support day-to-day HR administration and employee documentation.

• Maintain organised and accurate employee records.

• Support onboarding and offboarding administration.

• Coordinate documentation and information with payroll/accounting partners when required.

• Help manage contracts absence records holidays and other recurring people processes.

• Support the organisation of internal team initiatives and employee-related logistics.

• Provide general administrative support across People/HR topics as the company continues to grow.
  

• Previous experience as an HR Assistant Administrative Assistant Office Assistant Office Manager Finance Administrator or in a similar role.

• Comfortable working with accountants and handling financial and administrative documentation.

• Experience with invoices expenses and ideally bank reconciliations.

• Strong organisational skills and attention to detail.

• Confidence dealing with suppliers external partners and different internal stakeholders.

• Good knowledge of Excel or Google Sheets and everyday office tools.

• Fluency in Portuguese and comfortable communicating in English.

• Ability to work independently and manage recurring responsibilities without constant supervision.

• A practical reliable and hands-on approach.
  

The Person Were Looking For

Were looking for someone experienced dependable and naturally organised who enjoys being the person others can rely on to keep things moving.

You notice when something needs to be done and take care of it. Youre comfortable switching between an invoice an employee document a supplier request and an office issue without losing track of the details.

You dont need rigid processes around you to be effective. You are proactive and comfortable working in a growing company where responsibilities can evolve.

Most importantly youll bring consistency and ownership to the everyday administrative side of Six Floor Solutions helping create the structure the company needs as it continues to grow.