Receptionist
Posted on :
02-05-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2780204
- Diary arrangement and management of meeting rooms.
- Possibly handling event coordination, both internally and externally.
- Handling queries and complaints via phone, email and general correspondence.
- Greeting all visitors in a professional manner.
- Transferring calls as necessary.
- Possibly managing office supplies such as stationery, equipment and furniture.
- Performing ad-hoc administration duties as required by the HR Business Partner and Office Manager.
- Maintaining office services as required (such as cleaners and maintenance companies).
- Receiving and dispatching deliveries.
- Assisting with mail as required.
- Taking and ensuring messages are passed to the appropriate staff member on a timely basis.
- Assisting the HR team with recruitment, on-boarding and arranging for interviews.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- Direct and manage in a professional and efficient way all incoming phone calls and inquiries to the relevant persons.
- Provide basic and accurate information in-person and via phone/email.
- Scheduling appointments when required and manage the manage the diary of the executives.
- Ensure reception area and meeting rooms are tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing as requested.
- Handles travel requests, including hotel, flight and transportation booking accordingly to the internal travel policy.
- Generating reports as requested by the Office Manager.
- Perform tasks efficiently and diligently.
Employment Type
Full Time
Department / Functional Area
Key Skills
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