Management Assistant
Posted on :
05-12-2023
Employer Active
1 Vacancy
The job posting is outdated and position may be filled
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Req ID : 2383943
- Working Location: Brussels Belgium
- Security Clearance: NATO Secret
- Language: High proficiency level in English language
EXPERIENCE AND EDUCATION:
Essential Qualifications/Experience:
Higher vocational training in a relevant discipline with 1 year post related experience or a secondary educational qualification with 3 years postrelated experience
3 years of recent experience in administrative/support work
Good knowledge and experience in the use of Microsoft Office packages (SharePoint Word Excel PowerPoint and Access or other database applications) in the use of computerbased tools for maintaining established web pages
DUTIES/ROLE:
Liaison on behalf of CTO with Senior NATO professionals VIPs and National representatives in arrangements for internal and external engagements
Assisting in organizing meetings workshops and conferences
Provide administrative support to the Agency Technical Design Authority working groups and activities including related information management in web portals
Preparing and processing web formatted information maintaining content pages in SharePoint portals and ensuring that information is kept current and up to standard for publication
Prioritising work from several staff at the same time and processing it accurately and speedily
Acting as a point of contact for supported team members and deal diplomatically and effectively with a wide variety of issues including answering enquiries and incoming telephone calls and assisting in the scheduling of the day to day business within the CTO Management Office
Maintaining electronic database/diaries for supported staff. Check correspondence between calendars/attendance lists leave cards and duty travel. Keep shared oversight calendars populated and accurate
Determining controlling and maintaining the information flow including email other media within the supported team
3 years of recent experience in administrative/support work
Good knowledge and experience in the use of Microsoft Office packages (SharePoint Word Excel PowerPoint and Access or other database applications) in the use of computerbased tools for maintaining established web pages
DUTIES/ROLE:
Liaison on behalf of CTO with Senior NATO professionals VIPs and National representatives in arrangements for internal and external engagements
Assisting in organizing meetings workshops and conferences
Provide administrative support to the Agency Technical Design Authority working groups and activities including related information management in web portals
Preparing and processing web formatted information maintaining content pages in SharePoint portals and ensuring that information is kept current and up to standard for publication
Prioritising work from several staff at the same time and processing it accurately and speedily
Acting as a point of contact for supported team members and deal diplomatically and effectively with a wide variety of issues including answering enquiries and incoming telephone calls and assisting in the scheduling of the day to day business within the CTO Management Office
Maintaining electronic database/diaries for supported staff. Check correspondence between calendars/attendance lists leave cards and duty travel. Keep shared oversight calendars populated and accurate
Determining controlling and maintaining the information flow including email other media within the supported team
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
