Grants Manager

Project Background

The Jordan Himaya project is a USAID-funded activity that aims to enhance access to and quality of essential services and protection for survivors of gender-based violence (GBV) in Jordan. The project has two outcomes: 1) survivor-centered institutional capacity improved, and 2) legislative frameworks for protecting survivors and responding to violence strengthened. To achieve these outcomes, the project will apply a survivor-centered systems-strengthening approach to improve prevention, response, and protection services, and to support the development and implementation of survivor-centered legislation and policies. The project will work with and through local partners, including a Jordanian partner consortium and an all-Jordanian key personnel team, to leverage their expertise and ensure the sustainability and impact of the project interventions. Outcome 1 will inform research, advocacy, and policy changes in Outcome 2, while reforms supported under Outcome 2 will be implemented and enforced by institutions and service providers that have gained stronger capacity under Outcome 1.

Role’s Purpose

The Grants Manager will oversee the administration of grant funds of Himaya implementation tools – grants under contracts (GUCs), institutional support fund (ISF), construction fund, and subcontracts. The Grants Manager will work closely with the senior project technical staff, the Director of Finance and Operations, the ISF Officer and Grants Officer to design, deliver, and monitor the subaward program in support of project objectives. He/she will be responsible for managing the program subawards portfolio and contracts/subcontracts in compliance with USAID and DAI rules and directives and USAID guidelines. The individual will proactively coordinate with all staff on planning and implementing grants through open communication, proactive market research, and price analysis to support the project’s goals.

Key Duties and Responsibilities for Grants

• Establish and enforce project systems and procedures to ensure that the Project´s Subaward program is carried out in compliance with DAI and USAID systems, policies, and procedures.
• Develop, refine, and update subaward management tools and resources such as the Project´s Grants manual.
• Provide training and support to project staff to ensure coherent administration and management of the subaward portfolio across project objectives.
• Ensure the provision of adequate support, training, and capacity development for local subawardee organizations to manage subawards.
• Provide guidance and interpretation of policies and procedures for program staff as well as subawardees to ensure adherence to subaward management policies.
• Design and oversee the subaward solicitation and selection process from developing requests for applications (RFA) and/or Annual Program Statement (APS) through award.
• Conduct periodic risk assessments of subawardees to identify and address potential compliance issues.
• Oversee subaward implementation and close-out.
• Analyze and evaluate subaward applications, proposals and awards to ensure adherence to subawards management policies.
• Ensure proper negotiation of the terms and conditions for subawards.
• Review and analyze subaward budgets for allowability, allocability, reasonableness, and consistency.
• Contribute to the Project’s efforts to meet cost share requirements and ensure accurate and timely valuation and documentation.

Qualifications

• Bachelor’s degree in Finance, Business Administration, contract management, or a related field required. An advanced degree, MBA, or equivalent is preferred.
• 9+ years of relevant experience in the management and administration of grant portfolios for USAID in roles of progressive responsibility.
• Prior experience working in a grants management role for USAID funded projects.
• Experience managing similar size grant programs.
• Experience assessing organizations' responsibility and grant-worthiness through financial statements, audits, and other documentation presented in a proposal or in support of an award.
• Background in contract administration and compliance preferred.
• Knowledge of USAID Grants Management policies and procedures required.
• Proven capacity to design and deliver a range of training and technical assistance programs to build a full range of capacities for grant management.
• Prior experience working in Jordan.
• Professional proficiency in English and Arabic is required.