Front of House Production Co

We are the European home of a global creative studio. Our skill sets include editing 3D animation shoot live action & stills photography social content production retouching print and the full gamut of digital output.

Crafting creating innovating solving and exploding out the creative across all channels is in our DNA.

Our Values are Nimble // Bespoke // Craft and we will only hire talent who align to those in their thinking approach and behaviours.

Our Mission is always to Elevate always. LND needs a Front of House to help us drive forward on our journey.

We are looking for someone who can help ensure the smooth running of our office / suite spaces for our clients and permanent and hugely motivated team who are supported by outstanding best in class project specific freelance talent.

To support them in always elevating all the work we do creatively effectively and with style wit and grace ideally someone joyful. To be successful you need to be able to keep our workspace running smoothly and enable fellow team members to succeed in their roles by managing room schedules and potential conflicts. Taking inventory of office supplies and ordering more if needed. Helping establish and maintain office procedures. Assisting the senior management team when needed. Assisting with Finance / HR / Recruitment. Always ensuring the communication is crystal clear.

Ultimately to be an exceptional UNR Front of House will smash the above and thrive on wearing multiple hats handling the wide range of administrative duties client welfare and executive supportrelated tasks adding energy and efficiency at every touchpoint. They will be able to work independently with little or no supervision. They will be well organized nimble flexible and flourish at the administrative challenges of supporting an office of diverse creative people ensuring that our values are nourished. They will “own” the smooth running adding value at every touchpoint they own. They will make a significant and positive impact on the work environment (physical and virtual) the clients’ experience supporting exceptional “Flourish & Fly” team collaboration and be an invaluable solutions focused member of our team.

Responsibilities:
Organise coordinate and schedule the meeting rooms meetings appointments and bookings.
Meet and Greet Providing support to all clients & visitors.
Manage senior leads' schedules calendars and appointments
Point person for maintenance supplies general office equipment bills mail and errands
Work with HR/ Finance to maintain office policies as necessary
Coordinate with IT department on all office equipment
Manage relationships with vendors service providers and landlord ensuring that all items are invoiced and paid on time
Ensure filing systems are maintained and current
Establish and monitor procedures for recordkeeping
Ensure security integrity and confidentiality of data
Oversee adherence to office policies and procedures
Perform review and analysis of special projects and keep the management properly informed
Participate actively in the planning and execution of company events
Monitor and maintain office supplies inventory
Review office supply acquisitions
Handle inquiries
Maintain a safe secure and pleasant work environment

Requirements:
Outstanding organisational & time management skills
Strong listening and communication skills
Proven office management administrative or assistant experience including
Knowledge of accounting data and administrative management practices and procedures
Knowledge of human resources management practices and procedures
Knowledge of business and management principles
The capability to work independently
The capability to work collaboratively
Ability to work efficiently without compromising craft quality or accuracy
Great at all things Google Sheets Slides Docs Calendar Chat & Spaces
Desire to learn new skills and evolve your craft it is something that everyone here thrives on
Have that twinkle in your eye that says “ I have this for you trust me”

Report to:
You will report to MD

Work // Clients:
We have a major advertising agency client Google Expedia Diageo CRUK Speedo are some of the clients we work on.
All our offices stay in close contact there is a lot of sharing of talent and briefs it is a dynamic place to be.
We are expanding our client base so that we can craft work for other clients and brands.

Culture: We have Nimble // Craft // Bespoke running though our DNA and every touchpoint. We mean it when we say we are on a mission to Elevate every brief and in order to do that we very actively encourage our talent to:
Flourish and Fly.
To be very proactive in our creatively exciting environment.
Work hard & truly care about the craft always.
Be super supportive and part of a collaborative team.
Never take a Cookie Cutter Approach
Challenge the why and then solve the ask
Have an entrepreneurial spirit.
Advocating and Representing us at all times in line with our Values and Purpose
Knowing when you need to ask for help.

We are currently hybrid Two days remote & Three days In the office unless a project requires different