Studio Production Office Services Coordinator

Under the general direction of the Manager be responsible for the coordination and completion of projects for Production Office Spaces. You will oversee all aspects of production including optimizing customer experience cross level communication and delivering captivating creative solutions to our clients.

Responsibilities:

• Work with Production Manager to outline key occupancy dates and layouts
• Tailor services and personalized assistance to meet the unique needs of each client as they occupy office space
• Coordinate with internal teams and external partners to ensure timely delivery & completion of requests and materials fostering seamless collaboration
• Participate in office filming scouts by producing and vetting location options
• Deliver established guidelines and document conditions to ensure space is restored to original condition
• Collaborate closely with finance to issue track and rectify production accounts
• Lead efforts to assign and track production office parking across the campus and certify users are within limits
• Conduct monthly space assessments to monitor conditions
• Monitor space calibration changes and update applications to reflect new data
• Research and produce reports documents and general correspondence to highlight production activity
• Work collaboratively with team members and crossfunctional teams leveraging transferable skills to provide additional support based on workload deadlines or resource constraints.
• Help create a cohesive and collaborative environment within the department and function as a resource when the manager is unavailable
• Offer general administrative support handling office inquiries and performing other clerical duties as required.

Qualifications:

• 3 years of proven production experience
• Able to work independently with minimal oversight
• A highperformance team player who operates efficiently and with empathy in a fastpaced teamoriented setting.
• Ability to be discreet and maintain confidential information.
• Understanding how to prioritize and respond accordingly in the best interest of the team.
• Flexibility of schedule to service production timelines
• Proficient with Microsoft Excel Outlook PowerPoint and work order management systems such as Archibus & RentalWorks
• Ability to work evenings as needed to accommodate office move schedules and rush requests from productions as needed

Desired Strengths:

• Strong written and verbal communications skills to interact and engage with demanding clients
• Ability to make tough informed decisions quickly to keep projects on track using good judgement and accountability
• Customerfocused with excellent customer service skills and a cando attitude
• Bachelors degree in related field
• Familiarity working in a studio operations environment
• Familiarity with studio production needs and requirements