Finance Manager cum Executive Assistant

This is a remote position.

• FullTime 40 Hours per week
  
• PHP 50000 takehome pay per month
  
• HMO on Day 1
  
• Tuesday to Saturday 12:00 AM 8:00 AM Philippine time (but must be flexible on the clients timezone)
  

The Finance Manager cum Executive Assistant is a pivotal hybrid role designed to provide both highlevel support to the companys Chief Executive Officer (CEO) and President and oversee the companys financial operations. This dualfunction position requires a professional adept in managing executive schedules communications and strategic support tasks while also possessing comprehensive knowledge in accounting practices to ensure the financial health and operational efficiency of the company. The ideal candidate will balance these responsibilities to drive the companys strategic objectives financial stability and regulatory compliance.

Administrative Functions:

• Manage and maintain CEOs schedules including coordinating meetings appointments and travel arrangements ensuring optimal time management.
  
• Serve as the primary liaison for internal and external stakeholders managing communications maintaining professionalism and keeping all managers accountable.
  
• Organize and facilitate meetings preparing necessary materials and ensuring executives are wellprepared with briefings and documents.
  
• Provide strategic support through research data analysis and preparation of reports on key topics for executive decisionmaking.
  

Financial Operations:

• Lead the finance team in utilizing Xero software for invoicing payroll processing financial reporting and taxation management.
  
• Oversee financial operations including bank reconciliations expense management and financial documentation organization.
  
• Develop and implement financial policies models and projections to guide the companys financial planning and reporting.
  
• Ensure compliance with financial regulations manage taxation requirements and supervise the financial aspects of projects and factory operations.
  

Timeline of Achievements:

• First 2 Weeks: Understand the companys current administrative and financial processes. Begin integrating into the executive teams schedule management and familiarize with the financial teams ongoing projects.
  
• First Month: Fully manage CEOs schedules and establish a streamlined communication system. Conduct a comprehensive review of the financial operations and present an initial assessment with recommendations for efficiency improvements.
  
• First 90 Days: Implement changes to optimize administrative support and financial processes. Complete a detailed financial analysis report highlighting areas for growth and risk mitigation. Establish regular reporting protocols for both roles.
  
• First 180 Days: Demonstrate significant improvements in time management for CEOs and financial operation efficiencies. Begin to see the impact of strategic financial planning on project management and overall profitability.
  
• First Year: Successfully support the CEOs in achieving key strategic objectives. Lead the finance department in enhancing financial stability compliance and profitability. Have a solid foundation for continuous improvement and strategic financial planning for the future.
  
  

Screening Criteria:

• Bachelors degree in business administration finance accounting or related field.
  
• Proven experience in a similar hybrid role combining executive support and financial management preferably in a manufacturing or technology environment.
  
• Proficiency in Microsoft Office suite Xero software and familiarity with digital financial tools.
  

• Strong track record in both administrative efficiency and financial operations excellence.
  

Required Qualifications:

• Exceptional organizational and time management skills capable of managing both administrative and financial tasks efficiently.
  
• Excellent communication and interpersonal skills with the ability to engage with a wide range of stakeholders.
  
• Strong leadership and team management skills with experience in training and mentoring staff.
  
• Analytical and problemsolving skills with the ability to anticipate needs and proactively address financial and operational challenges.