Executive Assistant II

Duties: Based at the iconic Capitol Tower in the heart of Hollywood Capitol Music Group is home to some of the bestknown labels in modern music; encompassing the jazz icons of Blue Note Capitols generations of pop stars. We produce distribute and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and as part of Universal Music Group a chance to be part of the worlds leading Music Company.How we LEAD: Capitol Music Group is looking for an Executive Assistant who has superior attention to detail great organizational skills the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details as well as being able to multitask and work on tight deadlines in a highpressure environment is crucial. A cando attitude is essential. How youll CREATE: Arrange meetings and conference calls via telephone and email Cover phone lines and manage/update calendars Coordinate and prioritize incoming verbal and email requests Book travel accommodations & transportation Maintain a strong working knowledge of employees and important external contacts Work closely with other administrative assistants and occasionally cover their phone lines Exercise discretion when patching calls rolling calls and interrupting meetings Regular meeting prep coordination and notes Greet meeting participants Order and setup food service for meetings Promptly address any IT issues Interact with vendors and promptly process invoices Create and send grammatically/punctually correct internal/external company communication Monthly expenses reconciliation and processing such as travel & entertainment expenses Order office supplies make restaurant reservations and approve expenses Additional duties as assigned

Skills: 35 years of assistant experience supporting high level executives (entertainment preferred) Selfstarter with the ability to prioritize organize and establish administrative procedures Adaptive flexible and work under pressure Proactive in calendar scheduling and providing solutions Ability to interact comfortably and effectively with external partners and clients employees of the company at all levels including Executive Management Strong technical skills: typing and PC experience including Microsoft Office: Outlook Excel PowerPoint required

Education: Degree qualified or equivalent experience 3 6 years

Required Skills: AGGRESSIVE SELF STARTEREXECUTIVE ASSISTANTMS OFFICEEXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLSCALENDAR MANAGEMENT

Hours Per Day: 8.00
Hours Per Week: 40.00
Languages: English( Speak Read Write )
Department: US5C0060 : US5CUS5C0060Corporate Executive Capitol Records Group
Job Category: Administrative