Executive Support Assistant
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Job Summary
Hi were PEXA!
We know youll Google us before applying so lets keep this brief. PEXA revolutionised the way that property is settled in Australia turning a paper-based process into a digital one. Our solution is a world-first with over 500 people across Australia and an expanding international team were helping 20000 families into their homes each week.
Were passionate about solving problems for our customers always striving to set the standard for how property is bought and sold. Being awarded as one of the best places to work in Australia is a recognition of our culture and commitment to innovation customers and our community.
Were growing fast that is where you come in.
We believe our success in Australia is worth sharing and that our proven technology will advance how the UK buys and sells homes.
Establishing ourselves within the UK in late 2020 we are committed to collaborating with lawyers conveyancers lenders government and the property industry to set the new standard for both remortgages and buying and selling property.
About the role
Were looking for a highly organised high-energy Executive Support Assistant to join our fast-paced FinTech environment. This is not your typical EA role - things move quickly here priorities shift and no two days look the same.
Youll be at the centre of the action supporting senior executives while helping to keep the wider team running smoothly. If you thrive in ambiguity enjoy juggling multiple priorities and bring pace energy and flexibility to everything you do this role will suit you.
This role requires someone comfortable working across multiple locations with a home base hybrid model ideally with weekly Leeds presence bi-weekly travel between Leeds & Thame and other locations as and when needed across the UK. Flexibility is essential both in terms of travel and day-to-day working.
What Youll Be Doing
Executive Support
- Complex diary management across multiple senior stakeholders with constantly shifting priorities
- Coordinating travel meetings and logistics across multiple locations
- Providing proactive hands-on support to senior executives (including C-suite)
- Stepping in to support the wider Executive team when needed
Coordination & Operations
- Managing busy calendars inboxes and internal communications
- Supporting recruitment coordination and onboarding processes
- Maintaining organised accessible documentation and filing systems
Events & Collaboration
- Organising and delivering regular collaboration days offsites and team events
- Coordinating logistics including venues travel catering and agendas
- Supporting key company events and executive visits
What Were Looking For
- Proven experience supporting senior leaders in a fast-paced environment (ideally FinTech or similar high-growth sectors)
- Comfortable working in ambiguity you can prioritise adapt and make decisions quickly
- Exceptional diary management skills across multiple stakeholders
- Highly organised with the ability to juggle competing priorities at pace
- Strong communication skills and confidence working with senior stakeholders
- A proactive get it done mindset with high attention to detail
- Comfortable with regular travel and flexible working patterns
What will make you successful
- Energy pace and a positive attitude
- Flexibility and adaptability
- Confidence in handling pressure and change
- A natural ability to stay organised while everything around you moves quickly
What wont work here
This isnt a slow-moving highly structured corporate environment. If you prefer rigid processes predictable days or a steady pace this role likely wont be the right fit.
40000 - 45000 a year
Benefits for PEXA employees include Annual Leave: 25 days per year (Jan-Dec) increasing to 27 days after 5 years plus Bank Holidays (pro-rata for part-time). Annual Leave Purchase: Option to purchase up to 1 working week of additional leave. Wellness Days: 4 paid days per year to rest and recharge (pro-rata for part-time). We kindly ask you take 1 per quarter. Paid Volunteer Day: 1 paid day per year to volunteer at a charity of your choice. Pension scheme (Aviva): 6% employer contribution 4% employee contribution. Life Assurance: 4x basic salary. Health Flex Pot via Benifex: 800 flexible benefit to spend on health options of your choice including: Private Health Insurance / Health Cash Plan / Dental Plan / Health Assessments. Additional Benifex perks: Voluntary opt-in for additional benefits including Activity Pass discounts via Perkbox Beauty and Fitness Discount Card Cycle to Work Motor Breakdown Will Writing or enhance your cover of benefits provided by company. Critical Illness Cover: 1x basic salary. Group-wide Equity Plan: Eligibility for participation in our Group-wide employee share plan subject to annual invitation. Enhanced Maternity/Adoption Pay: Up to 20 weeks full pay. Enhanced Paternity Pay: Up to 4 weeks full pay. Performance-based Incentive Scheme: Eligibility for a discretionary Short Term Incentive plan based on job role and level. Learning & Development: Access to LinkedIn Learning reimbursement of your professional membership costs. Additional: Access to our Employee Assistance Programme and wellbeing resources eye test vouchers and VDU glasses contribution. Office Space: Use of our PEXA office workspaces in Leeds and Thame. Our new Leeds office is in West Village managed by Bruntwood SciTech and allows you access to Bruntwood hosted local events.
Why become a PEXArian
Great question! Being a PEXArian is so much more than just a job. Were a passionate motivated and unashamedly enthusiastic bunch at PEXA we love what we do and were proud to admit it! Creating brilliant experiences for our members and their clients wouldnt be possible without ensuring we deliver an exceptional employee experience.
Heres a snapshot of what your life at PEXA could look like:
Your growth:
We encourage you to hit your personal and professional learning and development goals with our tailored programs and tools.
Your wellness:
We care about your holistic wellbeing
Your work/life blend:
We know that work is just one aspect of your life we want to help you create your ideal work/life blend rather than squeezing in life around work.
Sounds like you
We at PEXA are ready so if this role sounds like you apply today.
To be conducted as part of post offer employment checks:
The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud other unlawful or dishonest conduct malpractice and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas and your data protection rights can be found at Cifas.
GDPR Compliance
Digital Completion UK Limited (trading name PEXA) Optima Legal Services Limited (trading name Optima Legal) and Smoove Limited (a holding company which comprises of the following wholly owned trading Subsidiary companies: United Legal Services Limited Legal-Eye Limited and Amity Law Limited) are all owned directly by DigCom UK Holdings Limited which is a wholly owned Subsidiary of PEXA Group Limited in Australia (ACN; ASX: PXA) (referred to collectively as PEXA Group).
When we processyour applicant personal data for recruitment purposes we do so as a controller. If as part of the recruitment process we share your personal data with anothercompany within thePEXA Group that company may process your personal data as either an independent controller or in certain circumstances a joint controller. By applying for this role you consent to us processing your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 and further information can be found in our privacy notice Experience:
Junior IC
About Company
PEXA offers secure online property settlement, digital solutions & actionable insights to unlock the life-changing potential in property.
