Position:Outbound Events & Partnerships Coordinator Location: Remote: LatAm/SA Work Schedule: 8am-5pm Arizona Time Salary:Market Related
About The Company: We are a premium homemade ice cream brand serving the Phoenix Metro area with 3 mobile ice cream trucks. An Arizona franchise a growing national brand we craft small-batch made-from-scratch ice cream and bring it directly to our customers through events private bookings festivals fundraisers and community activations. Were a mobile-first operation with no brick-and-mortar locations yet which means events are the heartbeat of our business. We serve corporate clients schools sports organizations and families across the Valley and were growing fast.
About the Role:We are looking for a driven and highly organized Outbound Events & Partnerships Coordinator to join our team. This is a proactive outreach-focused role responsible for identifying applying to and securing a wide range of event and partnership opportunities including community events festivals corporate functions school fundraisers sports events and more. You will be the engine behind our event pipeline researching opportunities submitting applications building relationships and keeping our 3 trucks busy across the Phoenix Metro area.
Research and identify community events festivals fairs corporate functions school fundraisers sports events and other partnership opportunities throughout the Phoenix
Metro area and beyond
Proactively reach out to event organizers corporate companies schools and sports organizations via email phone LinkedIn and other channels
Complete and submit vendor sponsor or participant applications on behalf of the company
Follow up persistently and professionally with contacts to confirm status and move opportunities forward
Build and maintain a pipeline of prospective events and partners using a CRM tool
Events & Fundraisers
Source and secure events festivals fundraisers sponsorships and community activations for our truck fleet
Track application deadlines event dates and requirements to ensure nothing falls through the cracks
Coordinate confirmed event details with the internal team to ensure smooth execution Track event performance and report on outcomes
Relationship Management
Build long-term relationships with event organizers community leaders corporate contacts and school/sports organization representatives
Serve as the primary point of contact for event partners throughout the outreach and confirmation process
Represent the company professionally in all external communications
Reporting & Administration
Maintain accurate records of all outreach activity applications submitted and secured partnerships in the CRM
Provide regular updates to leadership on pipeline status confirmed events and upcoming deadlines
Identify trends and recommend new event types markets or outreach strategies Qualifications
Required
2 years of experience in outbound outreach event coordination partnerships business development or a related field
Excellent written and verbal English communication skills
Strong organizational skills with the ability to manage multiple applications and deadlines simultaneously
Self-motivated with the ability to work independently in a remote environment Comfortable with cold outreach email phone and LinkedIn
Available to work MondayFriday 8:00 AM 5:00 PM MST (Arizona time)
Preferred
Experience applying to community events festivals fairs or vendor markets Familiarity with schools nonprofits youth sports organizations or corporate sponsors
Familiarity with CRM platforms (e.g. HubSpot Salesforce GoHighLevel)
Background in fundraising sponsorship sales or community outreach
What Success Looks Like
In your first 90 days you will:
Build a structured pipeline of 100 prospective events festivals and partner organizations across the Phoenix Metro area
Submit your first round of event and vendor applications on our behalf Secure at least one confirmed event fundraiser or community activation
Establish a repeatable outreach and application process
By 6 months you will:
Be managing a consistent calendar of upcoming confirmed events across all 3 trucks.
Generating new leads and submitting applications on an ongoing weekly basis
Have built strong relationships with key community corporate school and sports contacts in the Valley
What We Offer
Full-time stable remote position (40 hrs/week)
Competitive salary (based on experience)
Opportunity to grow with a fast-moving community-focused brand Be a key part of
Required Experience:
IC
Position:Outbound Events & Partnerships CoordinatorLocation: Remote: LatAm/SAWork Schedule: 8am-5pm Arizona TimeSalary:Market RelatedAbout The Company: We are a premium homemade ice cream brand serving the Phoenix Metro area with 3 mobile ice cream trucks. An Arizona franchise a growing national br...
Position:Outbound Events & Partnerships Coordinator Location: Remote: LatAm/SA Work Schedule: 8am-5pm Arizona Time Salary:Market Related
About The Company: We are a premium homemade ice cream brand serving the Phoenix Metro area with 3 mobile ice cream trucks. An Arizona franchise a growing national brand we craft small-batch made-from-scratch ice cream and bring it directly to our customers through events private bookings festivals fundraisers and community activations. Were a mobile-first operation with no brick-and-mortar locations yet which means events are the heartbeat of our business. We serve corporate clients schools sports organizations and families across the Valley and were growing fast.
About the Role:We are looking for a driven and highly organized Outbound Events & Partnerships Coordinator to join our team. This is a proactive outreach-focused role responsible for identifying applying to and securing a wide range of event and partnership opportunities including community events festivals corporate functions school fundraisers sports events and more. You will be the engine behind our event pipeline researching opportunities submitting applications building relationships and keeping our 3 trucks busy across the Phoenix Metro area.
Research and identify community events festivals fairs corporate functions school fundraisers sports events and other partnership opportunities throughout the Phoenix
Metro area and beyond
Proactively reach out to event organizers corporate companies schools and sports organizations via email phone LinkedIn and other channels
Complete and submit vendor sponsor or participant applications on behalf of the company
Follow up persistently and professionally with contacts to confirm status and move opportunities forward
Build and maintain a pipeline of prospective events and partners using a CRM tool
Events & Fundraisers
Source and secure events festivals fundraisers sponsorships and community activations for our truck fleet
Track application deadlines event dates and requirements to ensure nothing falls through the cracks
Coordinate confirmed event details with the internal team to ensure smooth execution Track event performance and report on outcomes
Relationship Management
Build long-term relationships with event organizers community leaders corporate contacts and school/sports organization representatives
Serve as the primary point of contact for event partners throughout the outreach and confirmation process
Represent the company professionally in all external communications
Reporting & Administration
Maintain accurate records of all outreach activity applications submitted and secured partnerships in the CRM
Provide regular updates to leadership on pipeline status confirmed events and upcoming deadlines
Identify trends and recommend new event types markets or outreach strategies Qualifications
Required
2 years of experience in outbound outreach event coordination partnerships business development or a related field
Excellent written and verbal English communication skills
Strong organizational skills with the ability to manage multiple applications and deadlines simultaneously
Self-motivated with the ability to work independently in a remote environment Comfortable with cold outreach email phone and LinkedIn
Available to work MondayFriday 8:00 AM 5:00 PM MST (Arizona time)
Preferred
Experience applying to community events festivals fairs or vendor markets Familiarity with schools nonprofits youth sports organizations or corporate sponsors
Familiarity with CRM platforms (e.g. HubSpot Salesforce GoHighLevel)
Background in fundraising sponsorship sales or community outreach
What Success Looks Like
In your first 90 days you will:
Build a structured pipeline of 100 prospective events festivals and partner organizations across the Phoenix Metro area
Submit your first round of event and vendor applications on our behalf Secure at least one confirmed event fundraiser or community activation
Establish a repeatable outreach and application process
By 6 months you will:
Be managing a consistent calendar of upcoming confirmed events across all 3 trucks.
Generating new leads and submitting applications on an ongoing weekly basis
Have built strong relationships with key community corporate school and sports contacts in the Valley
What We Offer
Full-time stable remote position (40 hrs/week)
Competitive salary (based on experience)
Opportunity to grow with a fast-moving community-focused brand Be a key part of
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