HR Administrator

Location: Hybrid - Malta (3 days per week in office)
Reporting to Head of HR

Your mission

• Onboarding new joiners: Own the handover from offer acceptance to Day 1 for employees and contractors. Manage contracts paperwork and service agreements end-to-end. Set up new joiners on HiBob and Shireburn and team up with IT HRBPs and the Office Manager so everythings ready before they walk in.

• Work permits & immigration: Run work permit applications from start to finish keeping everything compliant and on time. Track renewals and flag deadlines early.

• Payroll support: Prepare monthly payroll files - starters leavers changes variable pay. Keep the data clean and flag anything that looks off.

• HR systems & data: Keep employee records accurate across HiBob and Shireburn. Support data hygiene and HR reporting.

• Supporting change & the wider team: Back the HR team during organisational changes with documentation logistics and tracking. Be the friendly first point of contact for day-to-day employee queries. Pitch in on ad hoc projects and admin tasks as they come up.

What You Bring

• 12 years of experience in an HR administration or closely related role.

• Demonstrated experience managing employee documentation and HR processes.

• Experience with HRIS platforms; familiarity with HiBob or similar systems is advantageous.

• Knowledge of payroll processes and experience preparing payroll inputs is a plus.

• Exposure to work permit or immigration administration is an advantage.

• Comfortable working in a fast-paced scaling environment where processes are still being built.

Whats in it for you

• The chance to make a tangible impact in a rapidly growing global company.

• A culture that rewards ambition innovation and collaboration.

• Comprehensive benefits package for Malta-based employees including:

  • Private health insurance wellness allowance and communication allowance.

  • Healthy lunch on Wednesdays and a varied calendar of social events throughout the year..

  • Employee discounts in restaurants and businesses.

  • Extended second-parent leave policy.

  • Private parking space.