HR & Office Operations Executive

kwiff isnt gambling as you know it. Were redefining the experience with a bold player-first approach to sports betting and casino powered by our proprietary tech platform fully automated sportsbook and standout UX across web and mobile.

What truly sets us apart Supercharging: our signature feature that allows players odds cash outs and more to be supercharged at random creating surprise wins and a thrilling betting experience.

Role Overview

Were looking for an enthusiastic and highly organised HR & Office Operations Executive to join our team in Malta and play a key role in creating a positive engaging and seamless employee experience.

This is a full-time office-based role that combines people operations workplace experience and office management. Youll be the go-to person for supporting employees throughout their journey at kwiff from onboarding new starters to coordinating wellbeing initiatives supporting recruitment activity and helping to maintain a vibrant office culture.

This is an excellent opportunity for someone with HR people operations office management or employee experience experience who enjoys building relationships improving processes and creating a great place to work.

Key Responsibilities

Employee Lifecycle Support

• Coordinate onboarding activities to ensure a smooth and engaging experience for all new starters.
• Manage employee documentation and maintain accurate HR records.
• Support offboarding processes including exit administration and equipment returns.
• Act as a friendly first point of contact for day-to-day HR and people-related queries.

Office Management & Workplace Experience

• Oversee the day-to-day running of the Malta office.
• Coordinate office suppliers facilities and workplace services.
• Ensure the office environment remains welcoming organised and aligned with company culture.
• Manage office events celebrations and employee social activities.

Employee Engagement & Wellbeing

• Coordinate employee wellbeing initiatives and benefits programmes.
• Support engagement activities that promote collaboration inclusion and team connection.
• Assist with employee feedback initiatives surveys and action planning.
• Help deliver company-wide events recognition programmes and culture-focused activities.

Recruitment Support

• Support recruitment activities across multiple departments.
• Coordinate interviews and candidate communications.
• Assist hiring managers throughout the recruitment process.
• Help ensure a positive and professional candidate experience.

HR Operations

• Support payroll preparation.
• Assist with benefits administration and employee communications.
• Maintain HR systems and ensure data accuracy.
• Support compliance with local employment policies and internal procedures.

HR Team Support

• Assist with people projects and process improvements.
• Prepare HR reports and people-related metrics.
• Support the wider Global HR Lead with administrative and operational activities as required.

Skills & Experience

Essential

• Previous experience in HR administration people operations office management or employee experience roles.
• Strong organisational and administrative skills with excellent attention to detail.
• Confident communicator with the ability to build positive relationships across all levels of the business.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Experience using Microsoft Office and HR systems.

Desirable

• Experience supporting recruitment processes.
• Experience organising employee engagement initiatives or workplace events.
• Understanding of Maltese employment practices and HR administration.
• HR qualification.
• Experience within technology gaming or fast-growth businesses.

kwiff is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where everyone feels valued respected and empowered to do their best work.

We aim for equity at all stages of the recruitment process. Please let us know if there is anything we can do to make the process more accessible for you.