Office Administrator, Student Health Center

Position Title:

Time Type:

Position Summary and Qualifications:

Essential Duties and Responsibilities:

• Provide reception and a welcoming atmosphere for patients.

• Manage appointments and calendars; verify patient information as needed.

• Schedule and coordinate meetings events interviews appointments and/or other similar activities.

• Manage the health records including filing and pulling students charts; reviewing and recording health forms; maintain files stored in electronic systems (e.g. Banner PyraMED); and comply with the record retention and destruction policy.

• Maintain and manage the Electronic Medical Record (EMR) system. Train SHC staff as needed.

• Assist with maintaining records in the electronic medical record system (e.g. scanning charts uploading immunization and other relevant data).

• Coordinate diagnostic tests treatments and other necessary care with appropriate facilities and professionals; assist with referrals as needed.

• Assist the Director with coordinating the student health insurance process including reviewing the waiver forms assisting with setting up deadlines and emails managing errors and communicating with students parents and other key stakeholders

• Assist the Director with managing the departmental budget and other office operations including processing invoices and purchase orders (e.g. Workday); reconciling purchase cards; preparing refund requests; processing patient fees prior to services being rendered; depositing cash; and maintaining office equipment (e.g. printer shredder refrigerators autoclave and centrifuges etc.).

• Perform various clerical and administrative functions including ordering and maintaining an inventory of office and medical supplies; copying faxing and scanning documents; answering phone calls responding to messages and routing appropriately; managing the mail; scheduling meetings and assisting with meeting-related tasks.

• Manage student workers including hiring (e.g. Handshake) training supervising scheduling approving time/payroll etc.

• Assist the Director with student health initiatives including blood drives flu vaccine clinics and health promotion programming.

• Update and maintain the Student Health Center website.

• Exercise discretion in handling sensitive and confidential records.

Secondary Duties and Responsibilities:

• The person who holds this position has been classified as an AdministrativeCampus Security Authority under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act).

• Manage the disposal of medical waste.

• Pick up and distribute mail and dispatch outgoing mail promptly.

• Liaise with University housekeeping services and Facilities to assist with keeping the Student Health Center clean and sanitary.

• Carry out administrative duties as assigned by the Director.

Minimum Qualifications: (Education/Training and Experience Required)

• Bachelors degree plus 1-3 years in an administrative support role or an equivalent combination of education and experience.

• Proficiency with Google (email calendar docs sheets etc.) and Microsoft (Word Excel etc.)

• Understanding of and a commitment to the mission of Saint Josephs University

Preferred

• Experience working within a college/university setting with diverse students.

• Experience working in a medical setting.

• Proficiency with other technology systems (e.g. Banner Cognos Starfish
  Workday PyraMED)

Physical Requirements and/or Unusual Work Hours:

• Sitting walking lifting up to 25 pounds.

Pay Transparency

The estimatedpayrange for this position is $22.00-25.00 per hour. The offeredsalarywill be commensurate with work experience and educational background.

Notice to Out of State Applicants:

Saint Josephs University may only consider applicants from Pennsylvania New Jersey New York (not including New York City zip codes) and Delaware (Delaware residents must regularly be present for over 50% of work time on an SJU campus). If an employee must relocate to meet these conditions financial assistance may be available but is not guaranteed.

Saint Josephs University is a private Catholic Jesuit institution and we expect members of our community to be knowledgeable about and to make a positive contribution to our mission. Saint Josephs University is an equal opportunity employer that seeks to recruit develop and retain a talented and diverse workforce. The University is committed to the diversity of its faculty and staff so that our students our disciplines and our community as a whole can benefit from the multiple perspectives it offers. The University seeks qualified candidates who share our commitment to equity diversity and inclusion. EOE

Saint Josephs University prohibits discrimination on the basis of sex in its programs and activities including admission and employment in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator e-mail visit Campion Student Center suite 243 or call . To learn more about the Universitys Title IX policies the process for filing a report or formal complaint of sex discrimination sexual harassment or other form of sexual misconduct and the Universitys response to reports and/or formal complaints please visit Inquiries may also be directed to the Federal agency responsible for enforcing Title IX the U.S. Department of Education Office for Civil Rights.

Applicant Information & Disclosures

Please review this article of important information pertaining (but not limited) to: Background checks the Form I-9 Equal Opportunity Employment (EOE) and Title IX.

Pay Transparency & Benefits Overview

Read more about the universitys approach to pay and benefits transparency.