Administrator of Academic Support Programs

Pay Grade: C

Position Control:1170

Department:Academic Support Programs

Accountable To:Academic Support Programs Director

FLSA Status:Exempt

Summary:

Under general direction the incumbent oversees the Districts after-school and enrichment programs including the KidSpace program (AM/PM Early Childhood Enrichment summer camps and breaks) and 21st Century Community Learning Center grants. This role provides leadership and supervision to program staff manages budgets develops educational programming and ensures compliance with all regulatory requirements. The incumbent also researches secures and manages grant funding writes proposals and reports and collaborates with district leadership and external partners to deliver high-quality services that meet student and family needs.

Essential Functions:

• Oversees the implementation of the WESD 21st Century Community Learning Center grants/After-school academies and special grant funded after school opportunities.
• Helps plan and deliver ongoing professional development for program leaders entry-level staff and ASP staff members.
• Works to develop teacher leaders through professional development and individual support as needed.
• Seeks and secures new funding to support innovative after school learning opportunities.
• Writes and edits grant proposals annual reports and grant announcement. Coordinates with Human Resources with job postings rates of pay and pay procedures.
• Researches available grant programs and other additional funding sources and reviews past grant proposals to support the needs of the District. Collaborates with administrators and principals to identify needs. Provides recommendations to the Assistant Superintendent on grant opportunities the district should pursue and submit proposals for.
• Supervises departmental staff including determining workloads establishing work schedules monitoring work performance recommending new hires and terminations training on accounting procedures providing staff development programs conducting performance evaluations resolving staff conflicts and interpreting and implementing policies and procedures.
• Works to provide program support to KidSpace KidSpace ECE and the WESD Enrichment programs by responding as needed to parent concerns staffing issues and helps to evaluate program delivery.
• Helps develop the Academic Support Programs budget. Helps manage budgets associated with after-school programs including following district budgeting process and grants requirements making staffing decisions and recommending additional funding.
• Works collaboratively with District administrators and other staff regarding the implementation of grant programs and coordination with other resources. Evaluates grant programs and makes recommendations to ensure needs are being met by the programs.
• Serves as a liaison to coordinate programs with all ancillary agencies. Collaborates with schools and departments to deliver services to students and families.
• Ensures that all programs procedures and practices comply with federal state city and agency regulations. Ensures all reporting is accurate and submits reports to fulfill appropriate requirements.
• Assists Human Resources in creating job descriptions and employment procedures for all after-school programs
• Performs other supervisory duties as assigned.

Required Qualifications:

To be eligible for this position an applicant must meet the following required addition verification of these required qualifications is necessary.

• BA degree in education or related field
• Experience in implementing 21^st Century Grant programs
• Four years of administering after-school programs
• Experience in project management
• Experience in grant writing

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however the following qualifications are not required to be eligible for this position.

• Valid Arizona Department of Education Teaching Certificate.

Knowledge and Skills Required:

To perform the job successfully an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Skills required but not limited to for this position include:

• Building a common purpose and providing ongoing opportunities for articulation of mission and goals to students staff parents and community
• Engaging in and encouraging others to engage in appropriate professional development that focuses on lifelong learning
• Managing and encouraging meaningful innovation
• Collaborating with others to make decisions
• Modeling and encouraging self-analysis leadership and risk-taking
• Proficient in Microsoft Office
• Inspiring and sustaining ongoing school/department improvement that is focused on student learning
• Analyzing issues and creatively solving problems
• Being accessible to and visible in schools community and district
• Implementing best practice associated with extracurricular programs
• Encouraging the use of the principles of child growth and development as they relate to childrens needs
• Ensuring that curriculum and instructional practices are responsive to community
• Aligning and managing human fiscal and temporal resources
• Using self-reflection to analyze personal performance
• Articulating district beliefs decisions and innovations
• Writing is clear concise accurate and technically correct
• Demonstrating and modeling active listening skills
• Using positive non-verbal communication to impact personal image and the image of the district
• Involving stakeholders in decisions and applying the appropriate group processes
• Resolving conflict appropriately
• Using the process of consensus as a strategy for decision making
• Motivating others to achieve intended outcomes
• Generating the support needed to provide the best extracurricular programs
• Using computer software related programs
• Proficient in Microsoft Office
• Engaging and encouraging communication skills while interacting with supervisors staff students etc. to exchange information

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Experience:

Unclear Seniority