Bookkeeper & Accounts Specialist

Bookkeeping & Accounts

Maintain accurate and up-to-date books of account in Xero including chart of accounts management journal entries and reconciliations

Perform monthly bank reconciliations across ZAR GBP USD and EUR accounts

Manage accounts payable and receivable ensuring timely processing and follow-up

Prepare and review month-end and year-end close processes in conjunction with our accountants

Maintain fixed asset registers and depreciation schedules

Billing & Client Invoicing

Own the end-to-end billing cycle for all client accounts across GBP USD EUR and ZAR portfolios

Generate review and issue invoices accurately and on time in line with contracted commercial terms

Track billable hours headcount changes and rate adjustments across client campaigns

Resolve billing queries and discrepancies with clients in a professional and timely manner

Maintain billing schedules rate cards and client-specific invoicing rules

Multi-Currency & Foreign Accounts

Process and record transactions in multiple currencies applying correct exchange rates and accounting treatment

Monitor foreign exchange movements and flag material variances to management

Reconcile intercompany balances and manage cross-border payment schedules

Ensure compliance with applicable foreign exchange and transfer pricing considerations

Payroll Liaison & Reporting

Review finalised payroll reports from PaySpace reconcile against headcount and billing data and post payroll journals in Xero

Understand and interrogate payroll outputs including statutory deductions leave liability and employer costs

Assist in preparing management accounts cost centre reports and ad hoc financial analysis

Excel & Data Management

Build and maintain Excel-based financial models reporting templates and billing trackers using advanced formulas (INDEX/MATCH XLOOKUP array formulas dynamic named ranges PivotTables Power Query)

Automate repetitive reconciliation and reporting tasks using Excel reducing manual error and processing time

Maintain structured data integrity across all financial spreadsheets and internal tools

Company Compliance & Secretarial

Act as the Company Statutory Secretary maintaining statutory records and ensuring the company meets all obligations under the Companies Act 71 of 2008

File annual returns and manage company registration details with the CIPC ensuring deadlines are met without exception

Maintain and update statutory registers including the register of directors members beneficial owners (CIPC BO Register) and share register where applicable

Prepare and circulate notices agendas and minutes for directors meetings and other statutory meetings

Manage company documentation including the Memorandum of Incorporation (MOI) certificates of incorporation and resolutions

Liaise with the companys auditors accountants and legal advisors as required for statutory filings and compliance matters

Ensure the company maintains good standing with the CIPC SARS and any applicable regulatory or licensing bodies

Monitor and maintain a compliance calendar covering all statutory tax and regulatory deadlines

Support changes in directorship entity amendments or new entity onboarding as required

Requirements

Qualifications

Diploma or Degree in Accounting Bookkeeping Finance or a related field (e.g. ICB AAT CIMA part-qualified or similar)

Xero Advisor Certification is advantageous

Experience

35 years of hands-on bookkeeping or accounting experience in a commercial environment

Demonstrated experience managing billing across multiple clients or revenue streams

Prior exposure to multi-currency accounting (GBP USD EUR) is essential

BPO staffing or professional services experience is a strong advantage

Prior exposure to company secretarial duties or statutory compliance in a South African (Pty) Ltd context is highly advantageous

Technical Skills

Proficient in Xero including bank feeds invoicing reconciliation and reporting modules

Strong working knowledge of PaySpace or comparable payroll systems (read and reconcile level not necessarily process)

Advanced Microsoft Excel skills complex formulas PivotTables Power Query and data validation

Comfortable working with foreign currency accounts and cross-border billing processes

Working knowledge of South African VAT PAYE and relevant SARS compliance requirements

Familiarity with the Companies Act 71 of 2008 and CIPC processes including annual returns beneficial ownership filings and statutory register maintenance

Personal Attributes

Exceptional attention to detail errors in billing or reconciliation have direct commercial impact and this is non-negotiable

Highly organised with the ability to manage multiple deadlines and billing cycles simultaneously

Proactive and self-sufficient able to own tasks from initiation through to resolution

Discreet and professional when handling sensitive financial and client data

Strong written and verbal communication skills particularly for client-facing billing queries

Comfortable in a fast-paced BPO environment where priorities can shift quickly

Advantageous (Not Essential)

Experience with Zoho Analytics Zoho Books or similar reporting tools

Exposure to UK VAT (Making Tax Digital) or US sales tax considerations

Familiarity with BPO billing models including seat-based headcount or per-transaction pricing structures

Basic understanding of foreign exchange hedging or treasury management

Benefits

What We Offer

A stable permanent role in a growing international BPO with a track record of long-term client relationships

On-site role in Wynberg Cape Town a collaborative team-oriented work environment

Direct exposure to multi-currency multi-jurisdiction finance in a commercial setting

Competitive market-related salary based on experience

Opportunity to grow your role as the business scales