Accounts Payables Specialist
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Job Summary
Job Title: Accounts Payable Specialist
Job Summary
We are seeking a highly experienced and detail-oriented Accounts Payable Specialist to support our finance operations within a manufacturing engineering and maintenance environment. The successful candidate will be responsible for managing high-volume supplier transactions ensuring accuracy compliance and efficiency in the accounts payable function across multiple project and entities.
Key Responsibilities
- Process and verify high volumes of supplier invoices related to raw materials engineering services maintenance contracts and operational expenses
- Perform 3-way matching (purchase orders goods received notes and invoices) particularly for inventory and project-based procurement
- Manage supplier payments including EFTs and international payments where applicable
- Reconcile supplier statements and resolve discrepancies including pricing quantity and delivery issues
- Maintain accurate creditor accounts and ensure proper allocation to projects cost centers and maintenance budgets
- Liaise with procurement operations and maintenance teams to resolve invoice and GRN queries
- Ensure compliance with company policies internal controls and audit requirements
- Assist with month-end processes including accruals for outstanding invoices and expenses
- Support audits by preparing schedules and providing supporting documentation
- Monitor accounts payable ageing and ensure timely settlement of liabilities
- Identify and implement process improvements within the AP function
Requirements
Minimum Requirements
- Qualification: Accounting Diploma (minimum)
- Experience:
- Minimum of 5 years experience in Accounts Payable
- Proven experience within manufacturing engineering or maintenance industries
- Experience working in multinational companies
- Systems Knowledge:
- Strong working experience with SAP Xero and Pastel
- Skills:
- Strong understanding of inventory and procurement cycles
- High attention to detail and accuracy
- Strong reconciliation and analytical skills
- Ability to manage high-volume transactions and meet deadlines
- Strong communication skills especially across operational departments
- Advanced Microsoft Excel skills
Preferred Attributes
- Experience with project-based accounting and job costing
- Knowledge of import/export transactions and foreign suppliers
- Understanding of Manufacturing and maintenance procurement processes
- Ability to work in a fast-paced deadline-driven environment
- Strong problem-solving and process improvement mindset
Reporting Line
- Reports to: Senior Financial Accountant & Senior management accountant
- NB -Available to start immediately will be highly advantageous
Required Skills:
Systems Knowledge: o Strong working experience with SAP Xero and Pastel Skills: o Strong understanding of inventory and procurement cycles o High attention to detail and accuracy o Strong reconciliation and analytical skills o Ability to manage high-volume transactions and meet deadlines o Strong communication skills especially across operational departments o Advanced Microsoft Excel skills Preferred Attributes Experience with project-based accounting and job costing Knowledge of import/export transactions and foreign suppliers Understanding of Manufacturing and maintenance procurement processes Ability to work in a fast-paced deadline-driven environment Strong problem-solving and process improvement mindset
Required Education:
Minimum RequirementsQualification: Accounting Diploma (minimum) Experience: oMinimum of 5 years experience in Accounts Payable oProven experience within manufacturing engineering or maintenance industries oExperience working in multinational companies
