Operation Controller (Assistant Finance Manager)

The Operation Controller (OC) ensures the integrity accuracy and timeliness of daily accounting transactions across Accounts Receivable Accounts Payable Cash & Bank and Fixed Asset processes. The roleis responsible formaintainingstrong internal controls ensuring compliance with accounting policies and supporting efficient month-end closing. The OC works closely with property teams and relevant stakeholders to ensure smooth financial operationsaccuratereporting andexecution ofkey financial transactions at the Property. 

Key Responsibilities:

Order To Cash (OTC) 

• Extract and provide necessary reports from Opera to BPO teamin a timely mannere.g. daily trial balance report (for guest ledger city ledger and deposit ledger reconciliation) AR Aging report and long outstanding PM folios from Opera (forconsolidatedaging report). 

• Manage and file physical invoices receipt (if applicable) per compliance requirement. Provide access to auditors upon request. 

• Coordinate with relevant parties to support invoice and receipt processing e.g. call travel agent (AR) to follow up remittance advice/ follow up long outstanding invoice (if applicable). 

 Procure To Pay (PTP) 

• Review follow up on and/or settle AP-orpurchasing-related open items as shown in the reports shared by BPO team; (e.g. open cash advances outstanding balances and/or against prepayment ratio direct AP ratio) to ensure clearance proper documentation and compliance with policies. 

• Verify accounting entries against actual activities using preliminary reports produced and shared by the BPO team; provide inputs of period-end accruals for unbilled expenses (if any). 

• Follow up on corrective actions related to property expenses credit card settlements cash advances credit notes and exceptions. 

• Securely store and manage physical invoices and tax documents; provide access to auditors upon request. 

• Conduct property-level accounts payable analysis (e.g. long aging AP invoice) to support financial oversight (whererequested; by FC). 

• Liaise with local authorities and external accountants to provide required information or connect to align per new or change of regulations (if any). 

Record to Report (RTR) 

RTR Master Data 

• Gather supporting document liaise with GSSC andsubmitrequest related to RTR master data creation or modification need (if applicable). 

 Bank & Cash Management 

• Perform physical cash management including float management cash deposit to bank foreign exchange petty cash & cash advance (if applicable) and ensure policy compliance. 

• Perform cash reconciliation with accounting record to ensuretimelyandaccuratecash booking. 

• Review report follow up on and/or clear open items related to bank accounts to ensuretimelyclearance proper documentation and compliance with policies. 

• Be a focal point to contact with local bank to resolve some queries and open items. 

• Support to download electronic bank statement (ifrequired) and share with the BPO team for further processing. 

 Intercompany 

• Gather data and prepare necessary details for intercompany and confirm the correctness and completeness of cross charging detailssubmittedto BPO for processing. 

• Review follow up on and/or clear open items related to intercompany transactions to ensuretimelyclearance proper documentation and compliance with policies. 

 Fixed Assets (FA) Project Costing and Lease Management 

• Support physical fixed asset management: tagging transfers retirementsimpairmentsand annual physical count. 

• Provide project completion status for CIP-to-Asset transfers from operation point of view. 

• Maintain leases contract and collect all supporting documentsrequiredfor processing lease life cycle. 

 Period-end Closing 

• Collect relevant data and prepare supporting document for non-recurring/ non-standard JE to BPO to process transactions. 

• Collect relevant data and prepare supporting document for amortization of prepaid expense. 

• SupportGSSC and BPO for period-end closing: provide required details approve management fee calculations and address open items. 

• Review report follow up on and/or clear open items related to balance sheet reconciliation to ensuretimelyclearance proper documentation and compliance with policies. 

 Tax Compliance 

• Gather data and prepare necessary details for tax adjustment (if any). 

• Support on local operational tax filings (if any). 

 General Management 

• Act as a focal point for activities related to operational finance e.g. external auditor local regulator bank. and tax authorities. 

• Manage and file relevant physical documents related to accounting and tax record per compliance requirement. Provide access to auditors upon request 

Qualifications :

• Bachelors Degree in Accounting Finance or related field. 

• Minimum 35 years of accounting experience preferably in hospitality or shared service operations. 

• Experience in Oracle Fusion or other ERP systems preferred. 

• Strong understanding of AR AP GL and cash processes. 

• Proficiency in account reconciliations cash management and journal preparation. 

• Strong analytical skills and accuracy in financial data management. 

• Good command of Microsoft Excel and ERP system navigation. 

• Knowledge of accounting standards and internal controls. 

Remote Work :

No

Employment Type :

Full-time