Executive Assistant

Were The Branding People a Malaysia-based digital marketing agency serving brands across Southeast Asia. We turn insights into strategy strategy into creative work and creative work into measurable impact.

Were looking for a highly organized tech-savvy Executive Assistant who thrives on creating order driving execution and getting things done efficiently. This role goes beyond traditional administrative support youll become a force multiplier for leadership by leveraging AI systems and operational excellence to maximize productivity across the business.

What Youll Be Crafting

• Manage the Directors calendar meetings priorities and follow-ups to ensure smooth execution.

• Prepare meeting agendas notes action items and coordinate with teams to drive completion.

• Create and polish presentations reports documents trackers and internal resources.

• Compile reports and maintain accurate data using Excel and Google Sheets.

• Leverage AI tools such as ChatGPT and Claude to improve productivity reporting research and content creation.

• Identify opportunities to automate and streamline recurring processes.

• Handle confidential information and ad-hoc business tasks with professionalism and discretion.

• Champion a work smarter not harder mindset across projects and responsibilities.

• Coordinate special projects from planning through completion ensuring timelines and deliverables stay on track.

• Work cross-functionally with marketing operations creative and leadership teams to support key initiatives.

• Take ownership of ad-hoc business tasks and challenges with a solutions-oriented approach.

Your Superpowers

• Minimum 2 years of experience as an Executive Assistant Personal Assistant Marketing Coordinator Marketing Executive or similar operational support role.

• Strong familiarity with AI tools such as ChatGPT Claude Gemini or similar platforms with genuine enthusiasm for using them daily.

• Excellent written and verbal communication skills in English.

• Advanced proficiency in Microsoft Excel Google Sheets PowerPoint Google Slides Word and Google Docs.

• Strong understanding of data organization reporting formulas and pivot tables.

• Exceptional organizational skills attention to detail and ability to manage multiple priorities simultaneously.

• Ability to work independently and produce polished high-quality output with minimal supervision.

• High level of discretion professionalism and reliability when handling confidential information.

• Experience in marketing advertising fintech iGaming or fast-paced digital environments.

• Experience building dashboards reports or operational systems.

• Familiarity with tools such as Notion Slack ClickUp Asana or similar productivity platforms.

What Youll Get Here

• Freedom to Work from Anywhere
  Remote flexibility that empowers deep work and creative flow.

• Upskilling That Actually Changes You
  Workshops coaching and exposure to brands across SEA with real learning and real growth.

• Lucrative Pay That Reflects Value
  Competitive salary packages designed to reward excellence not just attendance.

• Health & Wellness Support
  Benefits that keep your mind sharp and your energy sustainable.

• People Who Want You to Win
  A driven team that collaborates questions builds and celebrates progress.

• Plus More Because Were Still Growing
  We refine improve and innovate constantly. You grow as we grow.